This unit applies to an individual in an organisation who works in an operational position as part of production, maintenance, logistics, and so on. The unit can also apply to individuals in other organisations who have a discrete role and responsibility for individually managed processes. For employees in an office, the specific office-related unit MSS402041A Apply 5S in an office should be selected.
This unit applies where an organisation has decided to embark on a competitive systems and practices strategy and as part of this has adopted the philosophy of 5S as one of the tools to improve performance. The employee needs to apply 5S to their job and work area and maintain the housekeeping and other standards set by 5S.
This unit requires the application of skills associated with planning and organising, problem solving and self-management, in order to identify and implement 5S housekeeping practices.
Elements and Performance Criteria
Sort needed items from unneeded
Identify all items in the work area
Sort items to achieve deliverables and value expected by downstream and final customers
Sort items required for regulatory or other required purposes
Place any non-essential item in a appropriate place other than the workplace
Regularly check that only essential items are in the work area
Set the workplace in order
Identify the best location for each essential item
Place each essential item in its assigned location
After use immediately return each essential item to its assigned location
Regularly check that each essential item is in its assigned location
Shine the work area
Keep the work area clean and tidy at all times
Conduct regular housekeeping activities during shift
Ensure the work area is neat, clean and tidy at both beginning and end of shift
Follow checklists for activities, where available
Keep the work area to specified standard
Sustain the 5S system
Clean up after completion of job and before commencing next job or end of shift
Identify situations where compliance to standards is unlikely and take actions specified in procedures
Inspect work area regularly for compliance to specified standard
Recommend improvements to lift the level of compliance in the workplace
Required skills include:
communicating with others to clarify issues during 5S implementation, communicate results and contribute suggestions for improvement
visualising operations in terms of flow and contribution to customer outcomes
planning own tasks in implementation of 5S
implementing 5S in own work area according to instructions
identifying waste (muda)
prioritising activities and items
reading and interpreting documents describing procedures
recording activities and results against templates and other prescribed formats
working with others
Required knowledge includes:
operations and processes relevant to own job
meaning and application of 5S steps to own job and work area
principles of efficient workplace organisation
purposes of 5S
methods of making/recommending improvements
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
A person who demonstrates competency in this unit must be able to provide evidence of the ability to:
identify own tasks and responsibilities and relate them to organisation and customer requirements
identify and explain the stages of 5S
implement 5S in own work area
identify waste (muda) in the work area.
Context of and specific resources for assessment
Assessment of performance must be undertaken in a workplace using or implementing one or more competitive systems and practices.
Access may be required to:
workplace procedures and plans relevant to work area
specifications and documentation relating to planned, currently being implemented, or implemented changes to work processes and procedures relevant to the assessee
documentation and information in relation to production, waste, overheads and hazard control/management
reports from supervisors/managers
case studies and scenarios to assess responses to contingencies.
Method of assessment
A holistic approach should be taken to the assessment.
Competence in this unit may be assessed by using a combination of the following to generate evidence:
demonstration in the workplace
case studies/scenarios (particularly for assessment of contingencies, improvement scenarios, and so on)
reports from supervisors, peers and colleagues (third-party reports)
portfolio of evidence.
In all cases it is expected that practical assessment will be combined with targeted questioning to assess underpinning knowledge.
Where applicable, reasonable adjustment must be made to work environments and training situations to accommodate ethnicity, age, gender, demographics and disability.
Guidance information for assessment
Assessment processes and techniques must be culturally appropriate and appropriate to the oracy, language and literacy capacity of the candidate and the work being performed.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Competitive systems and practices
Competitive systems and practices may include, but are not limited to:
preventative and predictive maintenance approaches
monitoring and data gathering systems, such as Systems Control and Data Acquisition (SCADA) software, Enterprise Resource Planning (ERP) systems, Materials Resource Planning (MRP) and proprietary systems
statistical process control systems, including six sigma and three sigma
Just in Time (JIT), kanban and other pull-related operations control systems
supply, value, and demand chain monitoring and analysis
continuous improvement (kaizen)
breakthrough improvement (kaizen blitz)
overall equipment effectiveness (OEE)
current reality tree
Competitive systems and practices should be interpreted so as to take into account:
the stage of implementation of competitive systems and practices
the size of the enterprise
the work organisation, culture, regulatory environment and the industry sector
5S is a system of work organisation originally developed in Japan based around housekeeping principles. A close translation of the five stages in the housekeeping approach is:
set in order
Sort involves keeping only what is absolutely necessary for the processes in the work area. Sort includes:
clearing the work area of all non-essential equipment and materials
Non-essential items are those not required to either produce product, conduct process or operations, or make required adjustments to equipment during process or operations
Set in order
Set in order includes:
assigning required equipment and materials appropriate locations in the work area
keeping the work area clean at all times. This should be carried out to a regular daily schedule against allowed time and, on most occasions, at the end of a job
activities that help maintain the order and the housekeeping standards
using procedures and checklists developed from a procedure
making sure that daily activities are completed every day regardless of circumstance
cleaning up after a job
undertaking inspections, including:
informal inspections carried out often, at least weekly
formal inspections carried out at least monthly
generating continuous improvement actions from daily activities
following up specific actions to generate continuous improvement
Items in work area
Items in work area may include:
plant and equipment
personal items (e.g. bags, lunch boxes and posters)
safety equipment and personal protective equipment
other items which happen to be in the work area
Procedures may include:
standard operating procedures
temporary instructions and similar instructions provided for the operation of the plant
good operating practice as may be defined by industry codes of practice (e.g. good manufacturing practice (GMP) and responsible care) and government regulations
Procedures may be:
written, verbal, computer based or in some other format
Competitive systems and practices
This unit contains employability skills.