This unit applies to personnel required to manage the financial resources for a designated area of responsibility. A designated area of responsibility may include a region, brigade or a business unit, or a project involving the use and management of financial resources.
Elements and Performance Criteria
1. Prepare capital and recurrent budget estimates
1.1 Capital and recurrent budget estimate is prepared to ensure that the necessary funds to operate a cost centre for its budgetary period are accurately determined.
1.2 Budget details and supporting evidence are prepared and submitted in accordance with organisational requirements.
1.3 Budget review process is participated in to comply with organisational priorities.
2. Administer financial budget
2.1 Budget is administered according to financial policies to ensure effective resource usage.
2.2 Financial information is regularly analysed and reported on and actions are taken to achieve planned outcomes.
2.3 Expenditure is monitored and evaluated on a regular basis.
3. Manage forward planning activities
3.1 Short- and long-term resource availability in relation to forward planning for staffing, plant, equipment and appliances is continuously monitored.
3.2 Comprehensive planning processes for activities and projects are adhered to.
3.3 Plans are regularly updated to incorporate changing circumstances.
3.4 Expenditure on new projects and initiatives is proposed, justified and negotiated.
This describes the essential skills and knowledge and their level, required for this unit.
estimate expenditure and capital requirements for the work group
prepare a budget performance report
prepare a work group budget
budget development process
content and format of a performance report
elements of a budget
limitations of budgets
purpose and function of budgets
purpose of a performance report
types and formats of budgets
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
prepare a budget for a work group
prepare a performance report for a budget
Consistency in performance
Competency should be demonstrated over time and in a range of contexts.
Context of and specific resources for assessment
Context of assessment
Competency should be assessed on-the-job or in a simulated workplace environment.
Specific resources for assessment
There are no specific resource requirements for this unit.
Method of assessment
In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook.
Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment.
Assessment may occur in an operational environment or in an agency-approved simulated work environment. Forms of assessment that are typically used include:
interviewing the candidate
journals and workplace documentation
third party reports from supervisors
written or oral questions
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Budget may include:
budget expenditures – routine or recurrent expenditure
capital and budget estimates developed within organisational guidelines and directives
evaluation of planning activities – within the ranges set by predetermined performance indicators
financial budget administration – organisational budgetary policies and procedures
new minor projects or minor works
recurring expenses (such as salary and wages)
stationery and stores
This unit contains employability skills.