Manage projects

This unit covers the competency to manage and evaluate projects.


This unit applies to any workers undertaking a project management role. This includes management of small and short term projects as well as roles with a specific project management focus.


PUATEA003B Lead, manage and develop teams (Fire sector specific)

Elements and Performance Criteria



1. Identify project scope

1.1 Project definition study is undertaken as required and the results are analysed to determine the scope of the project.

1.2 Project is initiated in accordance with organisation's policies and strategic direction in consultation with stakeholders.

1.3 Conceptual and analytical skills are applied to develop a strategy to achieve project objectives, outcomes and client requirements.

1.4 An effective risk management system is developed and applied to ensure project objectives can be met within the organisation's accountability framework.

2. Acquire project resources

2.1 Project resources, equipment and infrastructure are identified, acquired and allocated.

2.2 Project scope and objectives are analysed to determine the tasks to achieve agreed outcomes on time and within budget.

2.3 Process for monitoring, evaluating and reporting performance against objectives are developed and applied.

2.4 Roles and responsibilities of team members and stakeholders are identified and agreed.

3. Manage project activities

3.1 Tasks are implemented in accordance with project plan.

3.2 Communication process is established including responsibilities for conflict resolution.

3.3 Progress is monitored to ensure time, performance, cost and quality of project is achieved.

3.4 Proposed variations are investigated and negotiated in consultation with stakeholders.

4. Finalise project and evaluate and report on activities

4.1 Finalisation plans are developed to ensure all outcomes are met.

4.2 Evaluation of completed project is undertaken against agreed objectives and reported to stakeholders.

Required Skills

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

analyse project outcomes

design a strategy to achieve project outcomes and client requirements

evaluate and report on project performance

evaluate project achievements

internal and external clients

maximise team effectiveness and staff selection


negotiate with contractors and suppliers

resolve disagreements and disputes satisfactorily

team building skills

Required Knowledge

basics of contract law

business and commercial issues

cost schedule control systems

human resource management and policies

organisation's procurement guidelines

organisation's project management policies

physical resource management

project management systems

project management tools and techniques

project specifications and objectives

risk management techniques

Evidence Required

Critical aspects for assessment and evidence required to demonstrate competency in this unit

It is essential for this unit that competence be demonstrated in knowledge and application of project management skills in a wide range of project activities to support the achievement of organisation objectives.

Consistency in performance

Evidence should be gathered over a period of time in a range of actual or simulated workplace environments.

Context of and specific resources for assessment

Context of assessment

Evidence of competent performance by observing an individual in a project management role within the workplace or simulated environment Knowledge may be assessed through:

written assignments

project reports

debriefings and action learning projects

Specific resources for assessment

No special requirements.

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Project plans may include:

financial management processes

acquisition strategies

fraud control procedures

risk management strategies

integrated logistic support arrangements

human resource development/management strategies

resource requirements

task elements

test and evaluation procedures

intellectual property

industry impact

life cycle costs



preliminary estimate/budget

preliminary timeframes/milestones

Stakeholders may include:


other organisations

general public

relevant interest groups (internal and external)

functional areas

principals/project director/project sponsor

organisation’s senior management




Policy and procedures:

government legislation – state, federal, local

financial management and accounting regulations

government and organisational policies

guidelines and procedures including project management



quality assurance

risk management


guidelines and strategic plans

environmental sustainability

Integration of project activities may include:





human resources





physical resources

Project management systems may include:


communication channels

project data management


financial records

basic statistical information


Not applicable.

Employability Skills

This unit contains employability skills.

Licensing Information

Not applicable.