Manage physical resources

This unit covers the competency to acquire and manage physical resources to achieve the jurisdiction's objectives.


This unit applies to workers who, working with a management team, has responsibility for ensuring that physical resources are sourced and available for operational and support requirements.


PUAMAN002B Administer work group resources (Fire sector specific)

Elements and Performance Criteria



1. Plan, determine and review physical resource requirements

1.1 Resource requirements are determined in line with demonstrated needs.

1.2 Cost benefit analyses demonstrate the return to the organisation.

1.3 Resource requirements are consolidated, rationalised and prioritised across workplaces.

1.4 Resource requirements are negotiated and acquired in the context of organisational priorities and budget.

1.5 Replacement/acquisition/refurbishment of major items are scheduled based on expected lifetime of equipment and anticipated needs of the organisation.

2. Direct and coordinate the acquisition and allocation of physical resources

2.1 Resources are acquired and deployed in accordance with organisational needs.

2.2 Resources inventory is established and maintained for easy tracking of resource location/history.

2.3 Maintenance schedules and budgets are developed and approved in consultation with stakeholders with due regard to occupational health and safety needs and in accordance with organisational policies and procedures.

2.4 Systems are developed and implemented which facilitate collection, processing and management of data on resource use and maintenance/asset management.

2.5 Resource performance is evaluated against agreed standards, to ensure efficient, effective and safe operation.

2.6 Resource use is maintained to ensure operational requirements are met.

2.7 Resources are re-allocated or disposed in accordance with organisational policy and procedures as necessary for maximum performance across the organisation.

3. Evaluate and report on physical resource provision

3.1 Effectiveness of resource acquisition and allocation is monitored and assessed to meet organisational needs.

3.2 Inefficiencies in resources provision are identified and corrected.

3.3 Acquisition and allocation of resources and costs incurred are recorded and reported.

Required Skills

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

analyse costs and benefits of resource acquisition and utilisation

develop maintenance schedules and budgets

evaluate resource performance

monitor the effectiveness of resources acquisition and allocation

utilise resource inventory

Required Knowledge

budget processes

organisational policy and procedures relating to physical resource acquisition and allocation

resource management systems

stock handling procedures

Evidence Required

Critical aspects for assessment and evidence required to demonstrate competency in this unit

It is essential for this unit that competence be demonstrated in knowledge and application of asset management in a wide range of contexts in achieving the organisation's objectives.

Consistency in performance

Evidence should be gathered over a period of time in a range of actual or simulated workplace environments.

Context of and specific resources for assessment

Context of assessment

Evidence of competent performance should be obtained by observing an individual in a physical resource management role within the workplace or exercise or operational environment.

Knowledge may be assessed through written assignments, projects, reports, debriefings and action learning projects.

Specific resources for assessment

No special requirements.

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Physical resources:


fixtures and plant



stock and supplies

Acquisition and allocation of resources based on:

identified priorities


type of physical resource


cost of use



maintenance demands

deployment time

customer needs

hazard and risk analysis

Organisational policy and procedures may vary between sectors and organisations and may include:

legislation relevant to the management of physical resources

legislation relevant to the organisation, operational, corporate and strategic plans

organisational performance standards

organisational personnel practices and guidelines

organisational quality standards

government policies

Budget formats may include:

zero based budgeting

program budgeting

line item budgeting

organisation – specific budgets

output and outcome budgeting

Budget may include:

capital expenditure

recurrent expenditure

output investment proposals

cash flow

Stakeholders may include:



government (state






owners of leased property

vehicles or equipment

Monitoring physical resource provision may include:

site visits


partial or full audits of physical resources

Expected lifetime of equipment may include:

organisation’s corporate and strategic plans

organisation’s financial and other resource management guidelines

government policy

capacity of equipment to perform to operational requirements

Reporting requirements may include:


written reports

completion of proformas

completion of forms

verbal reports

government budget submission proformas


Not applicable.

Employability Skills

This unit contains employability skills.

Licensing Information

Not applicable.