This unit applies to Planning Officers responsible for:
provision of strategic advice and support to the IMT
collection, interpretation and processing of incident intelligence in various forms that meets the needs of end users (enabling public warnings, incident predictions, likely impacts and control strategies)
preparation and dissemination of the plans and strategies that are to be used in controlling the incident
collection and maintenance of information about the resources allocated to the incident
provision of management support services
development and implementation of a Communications Plan, as required, in consultation with the Logistics Section
The authorisation to perform this role is subject to organisational policies and procedures.
Elements and Performance Criteria
1. Establish planning section
1.1 Initial briefing including information required to manage the planning requirements for the incident is sought and obtained from Incident Controller.
1.2 Current and forecast operational activities and resource levels are determined.
1.3 Planning Section objectives and tasks are identified.
1.4 Planning structure appropriate to nature of the incident is developed and required planning resources are identified and obtained.
1.5 Planning Section units are established, tasks are delegated and briefings are given to delegated personnel.
1.6 Safe work practices, and health and welfare arrangements for work area are implemented and monitored.
2. Manage Planning Section
2.1 Planning requirements are reviewed and adjusted as required throughout the incident.
2.2 Workload and progress are monitored.
2.3 Planning Section meetings are conducted as required.
2.4 Communications Plan is developed, reviewed and implemented as necessary.
2.5 Records are kept of resources requested, en route, allocated to, and released from the incident.
2.6 Maps and schematic plans are produced to meet incident requirements .
2.7 Document management and record keeping systems are established in accordance with agency requirements.
2.8 Log of activities is kept.
2.9 Management support services are provided in a timely and effective manner as requested.
2.10 Incident risk management plans is developed.
3. Collect and evaluate information on the current and forecast situation
3.1 Information sufficient for incident prediction is collected regarding the current incident situation.
3.2 Incident predictions and options analysis covering new and emerging risks are provided using appropriate models.
3.3 Specialist technical information and incident behaviour predictions are provided to the IMT.
3.4 Procedures to identify, mitigate and monitor all risks related to the incident are established.
3.5 Current and predicted key risk exposures are identified and impacts are mitigated where possible.
3.6 Effectiveness of risk mitigation strategies is monitored and strategies are adjusted as required.
4. Disseminate information on the current and forecast situation
4.1 Incident information services are provided as appropriate to incident personnel, the media and the public.
4.2 Information is provided to the IMT relevant to controlling the incident and potential safety issues.
4.3 Information display boards are prepared and maintained.
4.4 Information regarding the extent of the impact of the incident on community and stakeholders is communicated in a manner suitable to community and stakeholders.
4.5 Information provided to the media is current, timely to meet media needs, and is consistent with incident requirements and local knowledge.
4.6 Organisational requirements for media liaison are applied.
4.7 Collected information is sorted into categories.
4.8 Information sharing and transition arrangements with recovery agencies are established and maintained.
5. Prepare incident action plan and brief IMT
5.1 Options and recommendations for objectives and strategies for controlling the incident are developed in consultation with the IMT and are produced for IMT consideration.
5.2 Risks and likely outcomes associated with preferred and alternative incident objectives and strategies are specified.
5.3 Incident Controller and other IMT members are briefed, and incident objective and strategies are determined by the Indent Controller.
5.4 Incident Action Plan (IAP) is prepared for the subsequent operations period and is distributed/disseminated on time.
5.5 Recovery and changeover plans are developed to tie in with the IAP.
5.6 Plans developed are in accordance with agency workplace policies, industrial awards and agreements.
6. Participate in the IMT
6.1 IMT planning meetings are scheduled and conducted in accordance with the Incident Controller's requirements.
6.2 IMT is kept informed of current and predicted incident situation and progress towards incident objectives and strategies.
6.3 Specialist information requirements are obtained and provided as required by the IMT.
6.4 Strategic advice is provided to the IMT based on interpretation of information received.
6.5 Incident Controller is briefed on analysis of progress against IAP as required.
6.6 Liaison with other members of the IMT is undertaken as required.
7. Monitor and review planning functions
7.1 Allocation and performance of resources is monitored and reviewed.
7.2 Incident reports are produced as required.
7.3 After action reviews and post incident analyses are initiated and/or participated as required.
7.4 Briefings/debriefings are conducted as required.
This describes the essential skills and knowledge and their level, required for this unit.
conduct meetings and prepare agendas
delegate units within the planning section
manage a team within a dynamic environment
prepare, present and communicate information
resolve conflict and negotiate
agency workplace policies (e.g. EEO, anti-discrimination legislation, occupational health and safety) and procedures and welfare arrangements
Australasian Inter-service Incident Management System (AIIMS) structure and principles
briefing/debriefing processes and requirements
communication requirements for stakeholders, government, other agencies and community
establishing processes for monitoring and reviewing the IAP for a Level 2 incident
incident action planning process for a Level 2 incident
incident documentation and management of information
industrial awards and agreements, and agency personnel practices and guidelines
interagency MOUs relating to incident type
meeting protocols and procedures
organisational policies and procedures (such as relevant legislation; operational, corporate and strategic plans; operational performance standards; operational policies and procedures; organisational personnel and occupational health and safety practices and guidelines; organisational quality standards; organisation's approach to environmental management and sustainability)
organisation's protocols relating to media liaison e.g. confidentiality, libel, discrimination and accuracy
requirements of a Planning Section facility
resource management responsibilities and systems
risk management processes and arrangements (including incident analysis)
state/territory emergency management legislation, policy, procedures and interagency memorandums of understanding
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
collect, evaluate and disseminate information on the current and forecast situation
prepare and disseminate the IAP
establish a Communications Plan for the incident (a portion of the IAP)
maintain a resource management system recording the status of resources allocated to the incident
manage technical specialists
liaise effectively with the Incident Controller and the Logistics Officer
work effectively as a member of an IMT to resolve an incident
provide management support services
log and record all actions and decisions
operate in a management role, effectively and efficiently delegating responsibility, monitoring performance, providing feedback and taking mitigation action to ensure completion of planning requirements at an incident
Consistency in performance
Competency should be demonstrated over time in a range of actual or simulated workplace environments.
Context of and specific resources for assessment
Context of assessment
Competency should be assessed in an actual or simulated workplace environment.
Specific resources for assessment
Access is required to:
equipment, personnel, facilities appropriate to a Level 2 incident and within the bounds of responsibility as designated to the Planning Officer by the Incident Controller
Method of assessment
In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook.
Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment.
Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include:
interviewing the candidate
journals and workplace documentation
third party reports from supervisors
written or oral questions
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Nature of the incident (imminent or actual) may include:
Civil/political events such as:
Fire (forest, range, urban)
Natural events such as:
fauna rescue (e.g. marine life rescue)
flood/wind driven water
search and rescue
Technological/industrial events such as:
extreme air pollution
hazardous material releases
Maps and schematic plans may include:
Display board maps
Geospatial information systems
Incident plan maps
Log of activities may include:
Event or running log
Radio communication printouts
Management support services may include:
New and emerging risks may include:
Specialist technical information may include:
Advisors with special skills needed to support incident activities and functions
Information sources available on site and remotely
Preparing and maintaining information display boards may include:
Currency of information
Timeliness of information
Categories may include:
Transition to recovery
Incident Action Plan may include:
Accommodation and welfare arrangements for incident personnel and affected people
Information on alternative or fallback strategies
Information Plan for dissemination of information to all stakeholders
Information regarding the necessary logistical arrangements
Management arrangements, including establishment of sectors and divisions
Management structure if established
Maps or site plans of the incident
Medical Plan and consideration of occupational health and safety issues
Resources to be allocated to each division and sector
Statement of current situation and predictions of the incident's likely development (including key risk exposures)
Strategies and tactics for divisions and sectors to achieve defined incident objectives
Structural chart depicting the personnel in the incident management arrangements, including establishment of divisions and sectors
Timings of meetings and changeovers
Transition to recovery arrangements
Briefings/debriefings may include:
Alternative strategies and the economic, social, public health, cultural, historical and environmental risks associated with each
Arrangements for record keeping
Arrangements in place to facilitate planning function
Current and expected resourcing at the incident
Current and projected situation
Current arrangements for information dissemination
Current incident objectives, strategies and their rationale
Key risk exposures
Opportunity to clarify understanding
This unit contains employability skills.