Control records

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBRKG301B, 'Control records'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Control records' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Identify records for capture

1.1. Categorise incoming material and identify records, metadata and formats for capture

1.2. Assess incoming material against organisational checklist for determining what material needs to be captured

1.3. Deal with material which does not need to be registered

1.4. Locate, remove or copy record, when action is complete, from the active business or records system

2. Classify records

2.1. Match identified transaction, action or activity documented by records to organisation's classification scheme

2.2. Select full classification and sentencing of records in accordance with the system's rules and organisational procedures

2.3. Link classified or sentenced records to other records in business or records system

2.4. Select indexing points (cross reference terms) for records in accordance with system's rules and organisational procedures

3. Register records

3.1. Select and record unique identifiers for records in accordance with business or records system rules and procedures

3.2. Register records into business or records system

3.3. Document and forward records to appropriate locations or officers, observing any special handling requirements of the record format

4. Track records

4.1. Determine unique identifiers of records from requests or instructions

4.2. Obtain storage location, history and information of records from business or records system

4.3. Update and amend information about records

4.4. Complete all transactions within designated timeframes

4.5. Complete and obtain appropriate documentation or reports

5. Audit records

5.1. Locate records with action officer and in storage areas, in accordance with supervisor's instructions

5.2. Audit records against predetermined criteria in accordance with organisational procedures and quality program

5.3. Document and report any discrepancies

Qualifications and Skillsets

BSBRKG301B appears in the following qualifications:

  • AUR20205 - Certificate II in Automotive Aftermarket Manufacturing
  • BSB30807 - Certificate III in Recordkeeping
  • SIF30108 - Certificate III in Cemetery and Crematorium Operations
  • PSP30604 - Certificate III in Government (School Support Services)
  • PSP30704 - Certificate III in School Support Services
  • HLT32907 - Certificate III in Health Administration
  • CUL30111 - Certificate III in Information and Cultural Services
  • CUL20111 - Certificate II in in Information and Cultural Services
  • HLT32912 - Certificate III in Health Administration
  • PSP30712 - Certificate III in School Support Services
  • PSP30612 - Certificate III in Government (School Support Services)

And the skillsets: