Determine records requirements to document a function

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBRKG605B, 'Determine records requirements to document a function'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Determine records requirements to document a function' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Locate the function in its organisational and regulatory context

1.1. Identify, review and document regulatory framework for a business function

1.2. Establish and document organisation's accountability requirements for the function

1.3. Establish business processes associated with the function from existing documentation

2. Review existing recordkeeping practices for the function

2.1. Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements

2.2. Identify and document risks and liabilities specific to the function from organisation's risk analysis and litigation history

2.3. Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records

2.4. Analyse review findings to identify existing and new elements required in the records and to document these

3. Document the function's record requirements

3.1. Determine requirements for evidence in relation to the function's performance, accountabilities and risk analysis, and analyse patterns of use of records

3.2. Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

3.3. Document criteria for identifying business transactions and procedures for applying the criteria

3.4. Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

3.5. Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

3.6. Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users

Qualifications and Skillsets

BSBRKG605B appears in the following qualifications:

  • BSB60807 - Advanced Diploma of Recordkeeping