Procure, store, maintain and distribute pharmaceutical stock

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver HLTPH315A, 'Procure, store, maintain and distribute pharmaceutical stock'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Procure, store, maintain and distribute pharmaceutical stock' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria

Procure stock

1.1 Identify items for order

1.2 Obtain requisition requirements from authorised personnel

1.3 Source supplier

1.4 Identify availability and cost of item and provide information to pharmacist

1.5 Generate order

1.6 Place order following approval by delegated staff member

Process new stock

2.1 Accept delivery of stock and match delivery documentation with stock delivered

2.2 Check condition of stock and report deviations to the appropriate person

2.3 Reconcile stock with control lists and/or check products against order and report discrepancies to the appropriate person

2.4 Inform pharmacist of scheduled medicines according to legal requirements

2.5 Maintain batch traceability

2.6 Accurately complete data capture requirements

2.7 Comply with organisation procedures to return stock to supplier

Handle and maintain stock

3.1 Store stock according to stock storage requirements

3.2 Maintain conditions to minimise the risk of contaminating products

3.3 Monitor stock on a regular basis report deviations to the appropriate person

3.4 Monitor and maintain correct storage requirements and report deviations to the appropriate person

3.5 Maintain location maps

Ensure stock security

4.1 Check compliance with security procedures

4.2 Report security irregularities to the appropriate person

Select and pack item order

5.1 Select items according to order requirements

5.2 Pack items correctly

5.3 Complete all data entry requirements associated with processing orders

5.4 Check labelling, specific handling instructions and delivery information for accuracy in line with identified requirements

5.5 Check order for completion

5.6 Check packaging is completed according to specific instructions

Dispatch orders accurately and in a timely manner

6.1 Check route sheets and other delivery documentation for accuracy and follow requirements

6.2 Implement packaging and handling procedures to ensure the security, integrity, cold chain maintenance and breakage avoidance of delivered goods

6.3 Complete medicine registers, where required

6.4 Complete other documentation as required

Process returned stock

7.1 Comply with organisation procedure for receiving returned stock

7.2 Inspect returned products for their expiry date and integrity, and place in designated area

7.3 Place re-usable returned stock in appropriate designated area

7.4 Dispose of unusable returned items according to organisation procedure

7.5 Complete inspection documentation accurately and forward for authorisation

7.6 Maintain accurate records and complete credit process in a timely manner

Assist in stocktaking procedures

8.1 Check stock lists of all items for stocktaking

8.2 Reconcile actual stock against stock lists

8.3 Count stock and check expiry dates

8.4 Identify stock discrepancies and report to the appropriate person

8.5 Determine minimum and maximum stock levels and report to the appropriate person

Maintain relevant documentation

9.1 Complete and file documentation

9.2 Reconcile statements and invoices

Qualifications and Skillsets

HLTPH315A appears in the following qualifications:

  • HLT31412 - Certificate III in Hospital-Health Services Pharmacy Support