Administer contracts

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver PSPPROC410A, 'Administer contracts'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Administer contracts' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria

Elements and Performance Criteria


Performance Criteria


Prepare to administer a contract


Contract requirements, approvals and funding arrangements are confirmed and clarified where necessary, and obligations and limits of authority as contract administrator are identified in line with contractual and organisational requirements


Operational elements of the contract are confirmed and contact is made with specialists to clarify and assist with contract administration issues


Key contract clauses are identified and their content is clarified as necessary to ensure contract requirements are understood


The process, timings, and key performance indicators are identified from the contract and confirmed with stakeholders


Risks are confirmed and a risk management plan is developed in line with contract requirements and organisational policy and procedures


A contract administration strategy is developed or obtained and key details are entered from the contract


Establish and maintain contract administration arrangements


Start-up or transition arrangements are confirmed and implemented in accordance with contract requirements and organisational procedures


Communication/information strategies are established to meet contractor and organisational needs


Risks management plan is monitored for effectiveness and adapted as necessary during the life of the contract


Relationship with contractor is established and managed in accordance with organisational policy and procedures


Specialist expertise is obtained as necessary for progress meetings and for advice on/resolution of contract issues


Contract information/documentation is maintained for organisational purposes in accordance with organisational policy and procedures


Monitor and maintain the performance of a contract


Obligations to the contractor are met in accordance with contractual arrangements and the organisation's financial management requirements


Performance of the contract is monitored against performance indicators to ensure all obligations under the agreement are being met


Contract variations are managed in accordance with the contract and organisational policy and procedures


Disputes/complaints are investigated and resolved or referred in accordance with contractual requirements


Negotiation of issues relating to the contract is managed and approvals are obtained in accordance with stipulations in the contract proper


Communication/reporting on the performance of the contract is maintained with all stakeholders in accordance with organisational protocols and public sector standards


Complete and review contract


Contracts are finalised, amended, cancelled or terminated in accordance with contractual arrangements


Strategies to manage close-out, renewal of the contract or transition to a new contract meet organisational guidelines and public sector standards


Review is undertaken of contract administration, contractor performance relevant to measures at each stage of the contract, user satisfaction and audit results, when necessary


Where measures or outcomes are not met in full, variances are documented and explained


Information from the review (and audit) is used to report on contractor performance, to review contract administration practice and make recommendations for improvement

Qualifications and Skillsets

PSPPROC410A appears in the following qualifications:

  • SIS50110 - Diploma of Facility Management
  • BSB41607 - Certificate IV in Purchasing
  • CHC52310 - Diploma of Community Services (Development and/or Humanitarian Assistance)