Record and use official notes

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver PSPREG424, 'Record and use official notes'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Record and use official notes' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Record and retain original notes

1.1 Notes are made within required timeframes, with content and sequencing that meets organisational and legislative requirements.

1.2 Notes are recorded in a format that meets organisational and legislative requirements.

1.3 Identifying information is recorded in accordance with organisational policy and procedures, retained and kept secure for the length of time required by law.

2. Use notes to make statements

2.1 Notes are used to refresh memory and provide a factual basis for statements.

2.2 Required details for statements are included to meet legal and organisational requirements.

3. Use notes to give evidence

3.1 Notes are used to give evidence and ensure answers are concise and factual.

3.2 Authority is requested of presiding official to refer to notes while giving evidence in court when this is required by court procedure and protocols.

3.3 Factual, correctly sequenced evidence is presented that accurately reflects information in notes.

3.4 Presentation standards are employed to meet organisational guidelines and court requirements.

4. Compile reports

4.1 Information for reports is collected, analysed and organised into a logical sequence according to the purpose and audience of each report.

4.2 Reports are compiled with all required information and outcomes according to organisational policy and procedures and legislative requirements.

4.3 Reports are formatted to meet organisational and judicial requirements for structure, style and content.

4.4 Administrative requirements for reports are met according to organisational requirements for information management.

Qualifications and Skillsets

PSPREG424 appears in the following qualifications:

  • PSP41812 - Certificate IV in Government (Road Transport Compliance)