Manage procurement

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver PUAMAN004B, 'Manage procurement'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Manage procurement' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Prepare appropriate documentation

1.1 Preparation of documentation is managed.

1.2 Conditions of tendering the contract and specifications meet organisation/government policies and guidelines.

1.3 Tendering process conforms with tender/supply code.

1.4 An appropriately experienced officer is identified to handle all inquiries during the tender process and all tenderers are advised of clarifications.

2. Establish the basis of tendering

2.1 The form of tender, public or selective is determined.

2.2 Expressions of interest are sought.

2.3 Expressions of interest are evaluated and potential tenderers short listed.

3. Receive and assess tenders

3.1 Documents are received and opened in accordance with organisational policies and procedures.

3.2 Tenders are checked for compliance with conditions set out in request for offers.

3.3 Details of tenders are compared with established evaluation criteria.

3.4 Checks are made to ensure that principles of probity, fairness and commercial confidentiality are met throughout the tender process.

3.5 Issues which may require negotiation are identified.

4. Select successful respondent/s

4.1 Selection is based on evaluation criteria and relevant factors affecting the tender.

4.2 Selection is ethically sound and does not breach probity principles.

4.3 All actual or potential conflicts of interests are disclosed.

4.4 Where possible the contractor is selected from a registered panel of contractors who are proven to have the relevant expertise and capacity.

4.5 Contractor's price and conditions are examined in order to determine that the offer is clear, calculable and not open to manipulation.

4.6 A cost-benefit analysis shows that the selected contractor offers best value for money.

5. Finalise contract details

5.1 Letter of acceptance outlines all relevant requirements for signing of documentation and satisfaction of pre-commencement conditions.

5.2 Discrepancies and disagreements about proposed supply arrangements are clarified and resolved prior to entering into the agreement.

5.3 Contract is properly executed by the successful proponent and is in accordance with legal requirements.

5.4 Unsuccessful tenderers are briefed if appropriate.

5.5 Contract conditions are read and understood by all personnel involved in contract administration.

5.6 Contract documents are prepared, approved and distributed.

5.7 Fulfilment of any outstanding requirements is checked and rectified if necessary.

6. Evaluate performance of the contract on completion

6.1 Contract conditions and responsibilities are reviewed with relevant personnel to ensure satisfactory completion of contract.

6.2 Contract completion is authorised in writing to confirm completed services have been undertaken according to contract objectives and specifications.

6.3 Contractor performance/level of service is evaluated against agreed benchmark.

Qualifications and Skillsets

PUAMAN004B appears in the following qualifications:

  • PUA50501 - Diploma of Public Safety (Firefighting Management)
  • PUA52412 - Diploma of Public Safety (Biosecurity Response Management)
  • PUA50513 - Diploma of Public Safety (Firefighting Management)
  • DEF40917 - Certificate IV in Performance Based Contracting