Assessor Resource

CUFPPM409A
Organise and facilitate rehearsals

Assessment tool

Version 1.0
Issue Date: April 2024


The skills outlined in this unit apply to film, television and live productions or events. Coordinating rehearsals is typically the role of a production manager or stage manager in conjunction with a producer or director. In film and television production, floor managers (television) or first assistant directors (film and television) conduct rehearsals.

Skills associated with the artistic direction of rehearsals are covered in:

CUFDRT501A Direct rehearsals of performers.

This unit describes the performance outcomes, skills and knowledge required to organise and facilitate rehearsals across a range of productions.

The core of the job involves setting up the logistics and communication channels to ensure rehearsals run smoothly. It entails preparing essential documentation, liaising with cast and crew, and locating and preparing rehearsal venues.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to source and oversee the set-up of rehearsal facilities that meet production needs

ability to communicate effectively and resolve conflicts in production rehearsals

knowledge of technical aspects of the rehearsal process

collaborative approach to work.

Context of and specific resources for assessment

Assessment must ensure:

access to potential and actual venues where rehearsals could realistically take place

access to physical production elements

access to relevant industrial awards

access to relevant OHS regulations

access to appropriate learning and assessment support when required

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

The assessment context must provide for:

practical demonstration of skills through the sourcing and set-up of a rehearsal facility for an actual production, plus the facilitation of the rehearsal process

interaction with and involvement of a production and performance team involved in the rehearsal process.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

observation of the candidate working in a rehearsal context to assess candidate's ability to interact with other personnel

review of schedules and other production documentation prepared by the candidate

written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit

discussion with the candidate about the management of rehearsals, challenges faced and how these were overcome.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBCRT402A Collaborate in a creative process

CUESMT11B Create, update and use production reference documents

CUESMT12B Analyse performance outline/script

CUFPPM405A Floor manage studio shoots.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication and literacy skills sufficient to:

interact effectively with people with diverse interests and needs

foster a cooperative team environment

resolve conflicts that arise during rehearsals with various stakeholders

deliver clear briefings to cast and crew during rehearsals

develop complex production documentation

well-developed planning and organisational skills sufficient to:

research and find appropriate rehearsal facilities

coordinate rehearsals

self-management skills sufficient to:

provide appropriate and timely production documentation

meet production deadlines

initiative and flexibility sufficient to:

anticipate and respond to new rehearsal requirements

work with the possibilities and limitations of staging and technical rehearsal elements

numeracy skills sufficient to:

interpret budgets

measure and mark up rehearsal facilities

calculate and record performance timings

Required knowledge

industry knowledge, including:

content and format of production documentation

roles and responsibilities of those involved in the rehearsal process

relevant industrial awards for performers and technicians, particularly in relation to scheduling rehearsal times

different types of rehearsal venue requirement for varying types of productions

information sources for venue information

features and requirement of typical venue contracts

overall understanding of technical and artistic element of productions

differences between elements used during rehearsals and actual production elements

duty of care to colleagues and general public

relevant OHS legislation and regulations, particularly in relation to the set-up and safe operation of a rehearsal area

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Rehearsal facilities may include:

green room

make-up room

venues:

located at actual production or event venue

located off-site from venue

in-house facility

hired facility

theatres, studios

interior or exterior locations

wardrobe area.

Production personnel may include:

artistic directors

assistant stage managers

audience

camera personnel

choreographers

designers

floor managers

lighting personnel

non-regular performers, e.g.:

understudies

replacements

second cast

swings

supernumeraries

extras

performers, e.g.:

regular cast members

musicians

masters of ceremony

special guests

public speakers

conference speakers

panel members, e.g. debating team

singers

actors

extras

production coordinators

production designers

production managers

safety officers

sound personnel

stage managers

staging assistants

staging personnel

technical directors and producers

technicians, e.g. sound and lighting

venue management

other technical/specialists staff.

Rehearsal documentation may include:

accident report forms

agent lists

artists call sheet, e.g. publicity call sheets

bump-in schedules

cast and crew call sheets

company or organisation lists

contact lists

contracts

distribution lists

dressing-room lists

front-of-house information

ground plans

memos

petty cash forms

preliminary cue synopses

production meeting agenda

production meeting minutes

production plans

production schedules

props lists

rehearsal reports

rehearsal schedules

scene breakdown and working division

scenery lists

technical plots, e.g. fly plots and dome plots

texts

tour itineraries

understudy and covers lists

venue information

wardrobe lists.

Briefings may include:

announcements

briefing papers and reports

briefing with production staff

public relations

venue plans

verbal and written instructions.

Productions may include:

animations

commercials

documentaries

feature films

filmed events

interactive media productions

live events

live or pre-recorded productions of any type:

music

drama

comedy

variety

sport

news and current affairs

game shows

forums or special events

music videos

short films

theatre productions.

Physical elements may include:

cameras

costumes

flooring

lights

make-up

mirrors

musical instruments

noticeboard

production desk

props

resin box

secure storage of such things as personal property and valuable props

sets

tables and chairs

technical equipment

waiting area

warm-up area.

Requirements of creative and technical participants may include:

organisation of publicity materials and events

organisation of all types of calls, including:

costume fitting

make-up

action

technical

cast and crew

publicity and photos

training

specialist, e.g. voice, music and dance.

Administrative requirements may include:

accommodation

contracts, such as for venue hire and extras

insurance

payroll

petty cash

time sheets

transport.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine requirements for rehearsal facilities through liaison with relevant production personnel and analysis of rehearsal documentation 
Develop accurate and complete specifications for rehearsal venues to facilitate the research process 
Research potential or nominated rehearsal venues using appropriate information sources and research methods 
Assess suitability of venues based on comparison of services against specifications 
Complete a risk assessment on potential venues and integrate findings into selection and planning processes 
Negotiate and liaise with venue management to ensure requirements can be met, and to address potential problem areas 
Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale 
Book venue and confirm venue arrangements accurately in writing when selection process is finalised 
Measure and mark up rehearsal facilities according to the needs of productions, including design and specifications 
Organise required physical elements according to rehearsal schedule and daily requirements 
Arrange appropriate and timely transportation of physical elements at the rehearsal facility according to production specifications 
Ensure that physical elements are set up, checked by relevant production personnel, and operating according to design specifications 
Monitor set-ups to ensure that OHS and public safety standards are implemented, with reference to organisational policies and procedures 
Advise production personnel of the nature and limitations of physical elements 
Ensure required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures 
Identify information and documentation required by all production personnel involved in rehearsals 
Circulate relevant, current and accurate information to production personnel in a timely manner to minimise potential disruptions to rehearsal 
Develop schedules according to provisions in the relevant award, enterprise agreements and budget 
Amend schedules and production documentation as necessary to reflect required changes and distribute to appropriate personnel 
Deal with requirements of creative and technical participants in a tactful and sensitive manner, taking into account any cultural or language differences 
Communicate with creative and technical participants regularly throughout the rehearsal process in an open manner to maintain positive working relations 
Broker resolution of any technical problems by facilitating discussions between performers and technical crew 
Take appropriate action to meet creative and technical requirements of participants 
Process administrative requirements of cast and crew, including extras, as required 
Participate in rehearsals, providing technical assistance as required 
Monitor rehearsals and stage manage, if required, according to production requirements 
Calculate and record performance timings for use in production documents 
Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with the minimum of disruption to the rehearsal process and budget 
Organise and confirm arrangements for future rehearsal sessions with relevant production personnel as required 

Forms

Assessment Cover Sheet

CUFPPM409A - Organise and facilitate rehearsals
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CUFPPM409A - Organise and facilitate rehearsals

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: