Assessor Resource

LGAGOVA602B
Manage the recording and updating of data on council's assets

Assessment tool

Version 1.0
Issue Date: April 2024


This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

This unit covers designing the methodology for the collection of data to meet financial reporting and operational requirements and coordinating the capture and update of the data in accordance with council's asset management strategy.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

determine the data required to meet council's asset management goals and objectives

determine cost-effective data capture methodologies

develop simple, user friendly, workable pro forma and processes to facilitate consistent and accurate data collection

maintain the integrity of information

implement appropriate systems for collecting and recording data on assets in accordance with financial reporting and operational requirements

determine valuation and depreciation methods for various asset classes

determine database updating requirements and produce guidelines and procedures to ensure assets are recorded in accordance with financial reporting and operational requirements

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

supervisory/coordination

writing guidelines and procedures

Required Knowledge

relevant Australian accounting standards

relevant state or territory legislative requirements

data capture methodologies

verification techniques

technological options for data capture

options for level of data entry and determining factors

options for data storage formats

potential uses and outputs of data collection

relevant council policies and procedures

confidentiality requirements

software

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Asset register/inventory may include:

hard copy spreadsheet

electronic spreadsheet

Procedures for recording data may include:

geographic information systems

hard copy forms

photography

electronic recording

microfiche

New data may include:

acquisitions and disposals

Council's assets may include:

roads

footpaths and kerbs

road furniture

bridges

water supply systems

parks, gardens, sporting grounds and playgrounds

drainage systems

sewerage systems

land and buildings

plant and equipment

office furniture and equipment

library books

artwork and heritage assets

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Information requirements and features, broadly defined by council's asset management goals and objectives, are determined. 
Asset register/inventory is divided into appropriate classifications and subclassifications. 
Level of data entry for asset components is determined based on quality of available data and end use. 
Check is made that each item of information is necessary to achieve objectives. 
Sources and availability of data are determined. 
Options for automated or computerised data collection are investigated in detail. 
Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options. 
Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection. 
Data recording pro forma and processes are simple and user friendly. 
Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting. 
Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined. 
Degree of confidence is identified. 
Program for data collection is determined to reflect criticality or value of data. 
Procedures are developed to ensure new data is captured as it occurs. 
Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation. 
Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately. 
Assets are recorded in accordance with financial reporting and operational requirements. 
Valuation methods for various asset classes are determined. 
Accounting requirements in respect of valuation methods are addressed. 
Methods of validating and verifying asset valuation are determined. 
Depreciation methods for various asset classes are determined taking into account useful life of assets. 
Database updating requirements are determined. 
Responsibility for data collection, input and monitoring is allocated. 
Unique numbers are created in line with guidelines. 
Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication. 
Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements. 
Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate. 
Information requirements and features, broadly defined by council's asset management goals and objectives, are determined. 
Asset register/inventory is divided into appropriate classifications and subclassifications. 
Level of data entry for asset components is determined based on quality of available data and end use. 
Check is made that each item of information is necessary to achieve objectives. 
Sources and availability of data are determined. 
Options for automated or computerised data collection are investigated in detail. 
Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options. 
Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection. 
Data recording pro forma and processes are simple and user friendly. 
Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting. 
Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined. 
Degree of confidence is identified. 
Program for data collection is determined to reflect criticality or value of data. 
Procedures are developed to ensure new data is captured as it occurs. 
Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation. 
Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately. 
Assets are recorded in accordance with financial reporting and operational requirements. 
Valuation methods for various asset classes are determined. 
Accounting requirements in respect of valuation methods are addressed. 
Methods of validating and verifying asset valuation are determined. 
Depreciation methods for various asset classes are determined taking into account useful life of assets. 
Database updating requirements are determined. 
Responsibility for data collection, input and monitoring is allocated. 
Unique numbers are created in line with guidelines. 
Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication. 
Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements. 
Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate. 

Forms

Assessment Cover Sheet

LGAGOVA602B - Manage the recording and updating of data on council's assets
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

LGAGOVA602B - Manage the recording and updating of data on council's assets

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: