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Elements and Performance Criteria

1. Undertake farm office procedures
   • List the functions to be performed in the rural office
   • Design a rural office and identify and assess appropriate office furniture and equipment
   • Process and sort incoming mail
   • Maintain, update and store records in accordance with organisational requirements
   • Use and maintain business equipment and technology in accordance with organisational and Work Health and Safety (WHS) requirements
2. Establish and maintain a petty cash system
   • Identify transactions that are eligible for inclusion in the petty cash system
   • Check petty cash claims and vouchers for accuracy and authenticity
   • Process and record petty cash transactions
   • Balance petty cash book
3. Establish and maintain a cash book in accordance with organisational requirements
   • Create a manual or computerised cashbook and a chart of accounts to record financial the transactions of the business
   • Check documentation relating to financial transactions for validity
   • Record details of income and expenditure transactions in the cashbook
   • Reconcile cashbook balances with bank and creditor statements
   • Use cashbook balances to complete legislative reporting requirements
   • Prepare cash flow statements on the basis of summarised cashbook entries
4. Reconcile invoices for payment to creditors
   • Identify, report and rectify adjustments and errors
   • Process invoices and make payments
5. Prepare invoices for debtors
   • Prepare invoices accurately and, if required, distribute to nominated person for verification before despatch
   • Make adjustments as required following advice from the nominated person
6. Maintain financial records
   • Copy and file invoices and other related documents required for taxation and auditing purposes
   • Implement processes to archive historical documents
   • Implement processes to properly destroy redundant documents.

Range Statement

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Performance Evidence

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

complete office processes efficiently

collect relevant paperwork for input purchases

process basic financial transactions

reconcile invoices within the primary production business

copy and file invoices and other related documents in accordance with organisational requirements for taxation and auditing purposes.

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Knowledge Evidence

The candidate must demonstrate knowledge of:

office and filing procedures

the organisation's policies and procedures applying to financial documents

relevant legislation and codes, relating to the operation of a business and to the tasks undertaken

procedures for handling cheques, vouchers and cash

banking procedures and guidelines

manual or computerised financial recoding systems

methods of calculating and presenting financial data

the organisation's software and technology used to record and transmit financial information.

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