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Elements and Performance Criteria

  1. Develop operational plan
  2. Plan and manage resource acquisition
  3. Monitor and review operational performance

Evidence Required

The Evidence Guide provides advice to inform and support appropriate assessment of this unit It contains an overview of the assessment requirements followed by identification of specific aspects of evidence that will need to be addressed in determining competence The Evidence Guide is an integral part of the unit and should be read and interpreted in conjunction with the other components of competency Assessment must reflect the endorsed Assessment Guidelines of the parent Training Package

Overview of Assessment Requirements

A person who demonstrates competence in this standard must be able to provide evidence of their ability to manage the implementation of the operational plans for department or section This will include acquisition and use of resources contingency planning financial information and budgets performance reports and evidence of a system to monitor and adjust operational performance plans as required

Specific Evidence Requirements

Required knowledge and understanding include

relevant legislation from all levels of government that affects business operation especially in regard to occupational health and safety and environmental issues equal opportunity industrial relations and antidiscrimination

the principles and techniques involved in the management and organisation of

planning and managing operations

consultation and communication

contingency planning

resource planning and acquisition

resource management systems

budgeting and financial analysis and interpretation

monitoring and review of performance systems and processes

reporting performance

problem identification and resolution

alternative approaches to improving resource usage and eliminating resource inefficiencies and waste

ways of supporting individualsteams who have difficulty in performing to the required standard

Required skills and attributes include

ability to relate to people from a range of social cultural and ethnic backgrounds and physical and mental abilities

functional literacy skills to access and use workplace information

skills to

monitor and review a safe workplace and environment

access and use feedback to improve operational performance

prepare recommendations to improve operational plans

access and use established systems and processes

coaching and mentoring skills to provide support to colleagues

Key competencies or generic skills relevant to this unit

The seven key competencies represent generic skills considered essential for effective work participation Innovation skills represent a further area of generic competence The bracketed numbering indicates the performance level required in this unit

Level represents the competence to undertake tasks effectively

Level represents the competence to manage tasks

Level represents the competence to use concepts for evaluating and reshaping tasks The bulleted points provide examples of how the key competencies can be applied for this unit

Communicating ideas and information

sharing information with all stakeholders including members of work teams to manage the facilitation of the operational plan

negotiating variation to operational plans

Collecting analysing and organising information

acquiring information for reporting and planning purposes to aid in the development and management of the operational plan

Planning and organising activities

planning resource acquisition and usage including human resources and contingency planning

Working in a team

managing the operation to achieve planning outcomes especially in regard to team effectiveness

Using mathematical ideas and techniques

developing analysing and monitoring budget and financial plans

Solving problems

developing and managing risk management and contingency plans and addressing unsatisfactory performance in all areas of the operation

Using technology

using technology to assist the management of information and to aid the planning process

Innovation skills

managing the teams operations by developing innovative operational plans to achieve organisational outcomes

Products that could be used as evidence include

documentation produced while managing the operational plan such as

operational plan

rosters and staff allocation

resource planning

actions taken to address resource shortfalls

financial plans and budgets

contingency planning

risk management plans

learning and development plans for team members

materials developed for coaching mentoring and training

induction programs developed andor delivered

actions taken to address poor unsafe or excellent performance

actions taken to address issues and problems within work team

reviews of people management

advice and input into management decisions related to the operational plan

records of people management lessons learned

Processes that could be used as evidence include

how resource requirements have been researched and analysed and management procedures addressed

how work has been allocated within work team and the rationale for allocation

how strategies have been developedimplemented to ensure that employees were recruited and resources acquired

how financial plans and budgets were formulated

how the operational plan was developed andor managed

how key performance indicators were developed and used

how contingency planning was undertaken

how team members were guided and supported in performing their role including induction process for new team members

how individual learning and development pathways were developed

how performance management system was implemented within work team and how areas of under performance were identified and addressed

how problems and issues within the work team were addressed

how input and advice was provided to management in relation to human resource management of the work team

how own people management processes were reviewed and evaluated and improvements identified reported and acted upon

Resource implications for assessment include

access by the learner and trainer to appropriate documentation and resources normally used in the workplace

Validity and sufficiency of evidence requires

that this unit can be assessed in the workplace or in a closely simulated work environment

that where assessment is part of a learning experience evidence will need to be collected over a period of time involving both formative and summative assessment

that examples of actions taken by the candidate to manage the operational plan are provided

Integrated competency assessment means

that this unit should be assessed with other frontline management units taken as part of this qualification as applicable to the candidates leadership role in a work team and as part of an integrated assessment activity

The Evidence Guide provides advice to inform and support appropriate assessment of this unit It contains an overview of the assessment requirements followed by identification of specific aspects of evidence that will need to be addressed in determining competence The Evidence Guide is an integral part of the unit and should be read and interpreted in conjunction with the other components of competency Assessment must reflect the endorsed Assessment Guidelines of the parent Training Package

Overview of Assessment Requirements

A person who demonstrates competence in this standard must be able to provide evidence of their ability to manage the implementation of the operational plans for department or section This will include acquisition and use of resources contingency planning financial information and budgets performance reports and evidence of a system to monitor and adjust operational performance plans as required

Specific Evidence Requirements

Required knowledge and understanding include

relevant legislation from all levels of government that affects business operation especially in regard to occupational health and safety and environmental issues equal opportunity industrial relations and antidiscrimination

the principles and techniques involved in the management and organisation of

planning and managing operations

consultation and communication

contingency planning

resource planning and acquisition

resource management systems

budgeting and financial analysis and interpretation

monitoring and review of performance systems and processes

reporting performance

problem identification and resolution

alternative approaches to improving resource usage and eliminating resource inefficiencies and waste

ways of supporting individualsteams who have difficulty in performing to the required standard

Required skills and attributes include

ability to relate to people from a range of social cultural and ethnic backgrounds and physical and mental abilities

functional literacy skills to access and use workplace information

skills to

monitor and review a safe workplace and environment

access and use feedback to improve operational performance

prepare recommendations to improve operational plans

access and use established systems and processes

coaching and mentoring skills to provide support to colleagues

Key competencies or generic skills relevant to this unit

The seven key competencies represent generic skills considered essential for effective work participation Innovation skills represent a further area of generic competence The bracketed numbering indicates the performance level required in this unit

Level represents the competence to undertake tasks effectively

Level represents the competence to manage tasks

Level represents the competence to use concepts for evaluating and reshaping tasks The bulleted points provide examples of how the key competencies can be applied for this unit

Communicating ideas and information

sharing information with all stakeholders including members of work teams to manage the facilitation of the operational plan

negotiating variation to operational plans

Collecting analysing and organising information

acquiring information for reporting and planning purposes to aid in the development and management of the operational plan

Planning and organising activities

planning resource acquisition and usage including human resources and contingency planning

Working in a team

managing the operation to achieve planning outcomes especially in regard to team effectiveness

Using mathematical ideas and techniques

developing analysing and monitoring budget and financial plans

Solving problems

developing and managing risk management and contingency plans and addressing unsatisfactory performance in all areas of the operation

Using technology

using technology to assist the management of information and to aid the planning process

Innovation skills

managing the teams operations by developing innovative operational plans to achieve organisational outcomes

Products that could be used as evidence include

documentation produced while managing the operational plan such as

operational plan

rosters and staff allocation

resource planning

actions taken to address resource shortfalls

financial plans and budgets

contingency planning

risk management plans

learning and development plans for team members

materials developed for coaching mentoring and training

induction programs developed andor delivered

actions taken to address poor unsafe or excellent performance

actions taken to address issues and problems within work team

reviews of people management

advice and input into management decisions related to the operational plan

records of people management lessons learned

Processes that could be used as evidence include

how resource requirements have been researched and analysed and management procedures addressed

how work has been allocated within work team and the rationale for allocation

how strategies have been developedimplemented to ensure that employees were recruited and resources acquired

how financial plans and budgets were formulated

how the operational plan was developed andor managed

how key performance indicators were developed and used

how contingency planning was undertaken

how team members were guided and supported in performing their role including induction process for new team members

how individual learning and development pathways were developed

how performance management system was implemented within work team and how areas of under performance were identified and addressed

how problems and issues within the work team were addressed

how input and advice was provided to management in relation to human resource management of the work team

how own people management processes were reviewed and evaluated and improvements identified reported and acted upon

Resource implications for assessment include

access by the learner and trainer to appropriate documentation and resources normally used in the workplace

Validity and sufficiency of evidence requires

that this unit can be assessed in the workplace or in a closely simulated work environment

that where assessment is part of a learning experience evidence will need to be collected over a period of time involving both formative and summative assessment

that examples of actions taken by the candidate to manage the operational plan are provided

Integrated competency assessment means

that this unit should be assessed with other frontline management units taken as part of this qualification as applicable to the candidates leadership role in a work team and as part of an integrated assessment activity

Range Statement

The Range Statement adds definition to the unit by elaborating critical or significant aspects of the performance requirements of the unit. The Range Statement establishes the range of indicative meanings or applications of these requirements in different operating contexts and conditions. The specific aspects which require elaboration are identified by the use of italics in the Performance Criteria.

Legislation, codes and national standards relevant to the workplace may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to occupational health and safety (OHS) and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

OHS considerations may include:

knowledge of OHS legislation, principles and practice within the context of the organisation's operations and plans

OHS practice as an ethical standard and legislative requirement

training of all employees in health and safety procedures

update and review of organisation's OHS systems, procedures and records organisation's procedures for dealing with hazardous events adjustment of communications and OHS approach to cater for social and cultural diversity and special needs

inclusion of OHS in key performance indicators

Resource requirements may include:

human, physical and financial resources - both current and projected

stock requirements and requisitions

good and services to be purchased and ordered

Developed and/or implemented in some cases may mean that:

the operational plan has been developed at a higher or specialist level and that a frontline manager may have little or no input to its development

Relevant personnel, colleagues and specialist resource managers may include:

managers

supervisors

other employees

OHS committee(s) and other people with specialist responsibilities

union or employee representatives

people at the same level or more senior managers

people from a wide range of social, cultural and ethnic backgrounds

Consultation processes may refer to:

meetings, interviews, brainstorming sessions, email/intranet communications, newsletters or other processes and devices which ensure that all employees have the opportunity to contribute to team and individual operational plans

mechanisms used to provide feedback to the work team in relation to outcomes of consultation

Operational plans may include:

tactical plans developed by the department or section to detail product and service performance

organisational plans

Key performance indicators may refer to:

measures for monitoring or evaluating the efficiency or effectiveness of a system which may be used to demonstrate accountability and to identify areas for improvements

Contingency plans may include:

rental, hire purchase or alternative means of procurement of required materials, equipment and stock

contracting out or outsourcing human resource and other functions or tasks

restructuring of organisation to reduce labour costs

strategies for reducing costs, wastage, stock or consumables

diversification of outcomes

recycling and re-use

finding cheaper or lower quality raw materials and consumables

seeking further funding

increasing sales or production

risk identification, assessment and management processes

succession planning

The organisation's policies, practices and procedures may include:

those organisational guidelines which govern and prescribe operational functions, such as the acquisition and management of human and physical resources

Standard Operating Procedures

undocumented practices in line with organisational operations

organisational culture

Designated persons/groups may include:

managers or supervisors whose roles and responsibilities include decision making on operations

other work groups or teams whose work will be affected by recommendations for variations

groups designated in workplace policies and procedures

other stakeholders such as Board members

The Range Statement adds definition to the unit by elaborating critical or significant aspects of the performance requirements of the unit. The Range Statement establishes the range of indicative meanings or applications of these requirements in different operating contexts and conditions. The specific aspects which require elaboration are identified by the use of italics in the Performance Criteria.

Legislation, codes and national standards relevant to the workplace may include:

award and enterprise agreements and relevant industrial instruments

relevant legislation from all levels of government that affects business operation, especially in regard to occupational health and safety (OHS) and environmental issues, equal opportunity, industrial relations and anti-discrimination

relevant industry codes of practice

OHS considerations may include:

knowledge of OHS legislation, principles and practice within the context of the organisation's operations and plans

OHS practice as an ethical standard and legislative requirement

training of all employees in health and safety procedures

update and review of organisation's OHS systems, procedures and records organisation's procedures for dealing with hazardous events adjustment of communications and OHS approach to cater for social and cultural diversity and special needs

inclusion of OHS in key performance indicators

Resource requirements may include:

human, physical and financial resources - both current and projected

stock requirements and requisitions

good and services to be purchased and ordered

Developed and/or implemented in some cases may mean that:

the operational plan has been developed at a higher or specialist level and that a frontline manager may have little or no input to its development

Relevant personnel, colleagues and specialist resource managers may include:

managers

supervisors

other employees

OHS committee(s) and other people with specialist responsibilities

union or employee representatives

people at the same level or more senior managers

people from a wide range of social, cultural and ethnic backgrounds

Consultation processes may refer to:

meetings, interviews, brainstorming sessions, email/intranet communications, newsletters or other processes and devices which ensure that all employees have the opportunity to contribute to team and individual operational plans

mechanisms used to provide feedback to the work team in relation to outcomes of consultation

Operational plans may include:

tactical plans developed by the department or section to detail product and service performance

organisational plans

Key performance indicators may refer to:

measures for monitoring or evaluating the efficiency or effectiveness of a system which may be used to demonstrate accountability and to identify areas for improvements

Contingency plans may include:

rental, hire purchase or alternative means of procurement of required materials, equipment and stock

contracting out or outsourcing human resource and other functions or tasks

restructuring of organisation to reduce labour costs

strategies for reducing costs, wastage, stock or consumables

diversification of outcomes

recycling and re-use

finding cheaper or lower quality raw materials and consumables

seeking further funding

increasing sales or production

risk identification, assessment and management processes

succession planning

The organisation's policies, practices and procedures may include:

those organisational guidelines which govern and prescribe operational functions, such as the acquisition and management of human and physical resources

Standard Operating Procedures

undocumented practices in line with organisational operations

organisational culture

Designated persons/groups may include:

managers or supervisors whose roles and responsibilities include decision making on operations

other work groups or teams whose work will be affected by recommendations for variations

groups designated in workplace policies and procedures

other stakeholders such as Board members