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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Record collection information
   • Confirm collection material to be recorded, and associated timelines
   • Handle material in a manner which ensures its integrity according to organisational access requirements
   • Research relevant information sources to establish information for fields of information
   • Enter data into collection records following organisational procedures and guidelines
   • Follow legal constraints and cultural protocols regarding data protection and management
   • Process records, applying suitable formats
2. Maintain information records
   • Update or transfer information according to organisational policies and procedures
   • Protect confidential information and adhere to copyright requirements for record storage
   • Store records safely and according to organisational procedures
3. Improve information recordkeeping
   • Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required
   • Seek feedback on own work performance and note areas for improvement
   • Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Performance Evidence

Evidence of the ability to:

access relevant information sources

enter information into records accurately

interpret and distil information for record-keeping purposes

apply collection record-keeping formats and protocols.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

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Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

identify and describe copyright, moral rights, intellectual property and privacy issues and legislation relevant to keeping records of collections

list key requirements of current industry record-keeping systems

analyse and describe ethical and cultural issues that impact collection record-keeping, including those for Aboriginal or Torres Strait Islander material

describe handling procedures and identification techniques for collection material

locate and interpret information sources relevant to collections

interpret organisational procedures and guidelines for collection record-keeping

describe principles of access and accountability in collection record-keeping

identify and explain sources of curatorial and conservation advice.

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