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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Construct bibliographic descriptions
   • Apply relevant national and international standards and accepted variations when cataloguing material
   • Create original catalogue records for a variety of formats and check authority files following relevant standards
   • Ensure created records include sufficient and relevant access points for ease of retrieval by catalogue users
   • Construct descriptions to suit customer needs according to automated system and organisational procedures
   • Create item of records and statement of holdings
2. Locate, retrieve and transfer bibliographic information and records
   • Search own cataloguing database to determine availability of existing bibliographic records for same or similar items
   • Search external catalogues or databases to create copy catalogue records from suitable bibliographic records
   • Download and upload bibliographic records to local system in line with organisational techniques and procedures
3. Edit bibliographic records
   • Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures
   • Edit downloaded records as necessary according to system and organisational procedures
   • Add item to records and holdings statements
4. Provide cataloguing support
   • Undertake appropriate catalogue maintenance to preserve integrity of local database
   • Apply national systems and standards to facilitate database searching and future cataloguing
   • Use data from shelf lists and relevant statistics captured by automated systems to inform cataloguing decisions
   • Advise relevant personnel on the need for new authority records as necessary and according to organisational guidelines
   • Consult with relevant personnel regarding cataloguing issues or problems and take appropriate action

Performance Evidence

Evidence of the ability to:

create, edit and maintain catalogue records accurately, and in the process demonstrate:

sound knowledge of bibliographic and catalogue record components

knowledge of cataloguing standards

use of current industry systems

complete activities within realistic workplace time constraints.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

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Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

reference cataloguing standards and systems used in Australian libraries endorsed by the Australian Committee on Cataloguing (ACOC)

apply commonly used automated cataloguing systems and shared cataloguing networks

analyse frequently occurring cataloguing problems

describe principles of bibliographic description and access

compare and contrast ways of preparing original and copy cataloguing records

describe procedures for maintaining cataloguing records

discuss copyright, moral rights and intellectual property issues and legislation that impact cataloguing.

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