Elements and Performance Criteria
- Select and secure rehearsal facilities
- Determine facility requirements for rehearsals through liaison with relevant production personnel and analysis of rehearsal documentation
- Develop specifications for rehearsal venues
- Research potential rehearsal venues using appropriate information sources
- Assess suitability of venues based on comparison of services against specifications
- Complete a risk assessment of potential venues and integrate findings into selection and planning processes
- Negotiate and liaise with venue management to ensure requirements can be met, and address potential problem areas in line with organisational procedures
- Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale
- Book venue and confirm venue arrangements accurately in writing when selection process is finalised
- Coordinate physical requirements for rehearsals
- Measure and mark up rehearsal facilities to meet needs of production, including design and specifications
- Organise required physical elements according to rehearsal schedule and daily requirements
- Arrange transportation of physical elements to the rehearsal facility according to production specifications and within required timeframes
- Confirm physical elements are set up, checked by relevant production personnel, and operating according to design specifications
- Monitor set-ups to ensure work health and safety (WHS) and public safety standards are implemented, with reference to organisational policies and procedures
- Advise production personnel of the nature and limitations of physical elements
- Prepare and distribute rehearsal documentation
- Confirm required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures
- Compile and circulate information and documentation required by production personnel promptly and to minimise potential disruptions to rehearsal
- Develop rehearsal schedules according to provisions in the relevant award, enterprise agreements and budget
- Amend schedules and production documentation as necessary, and promptly distribute to appropriate personnel
- Facilitate communications during rehearsals
- Deal with requirements of creative and technical participants in a professional manner, taking into account any cultural or language differences
- Communicate with creative and technical participants regularly throughout the rehearsal process in a manner that maintains positive working relations
- Broker resolution of any technical problems by facilitating discussions between performers and technical crew
- Take appropriate action to meet creative and technical requirements of participants
- Process administrative requirements of cast and crew, including extras, as required
- Participate in rehearsals
- Provide technical assistance as required and anticipate and respond to new rehearsal requirements
- Monitor rehearsals, and stage manage, if required, according to production requirements
- Calculate and record performance timings for use in production documents
- Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with minimum disruption to the rehearsal process and budget
- Confirm and organise arrangements for future rehearsal sessions with relevant production personnel as required