Google Links

Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Save digital files
   • Logical digital file system of folders and sub-folders is created and files are named using enterprise format
   • Files are saved using appropriate format into digital file system
   • Version control is used to ensure the most recent files can be accessed
2. Retrieve and manage digital files
   • Required files are retrieved and opened from digital file system
   • Computer search functions are used to find incorrectly stored files
   • Files are sent to required location and any naming errors are amended
3. Archive digital files
   • Archive system is created according to enterprise protocols
   • Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event
   • Files are retrieved from archive system

Performance Evidence

Evidence of the ability to:

store, retrieve and archive various file types

find and use information relevant to the task from a variety of information sources.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

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Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

list work health and safety (WHS) factors for using a computer

point out the location of manuals, safety and other documentation relevant to digital file management procedures and discuss the contained information

explain elementary computer operating system functions

discuss file hierarchy

outline advantages and disadvantages of different file systems

explain file size and how it impacts on hard drive space

identify different file types and how this relates to file size

explain how to rename a file

outline version control procedures

discuss operating systems’ search function

explain backup processes

outline how to achieve different formats.

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