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Elements and Performance Criteria

1. Designate detailed technical data and information use, and maintenance responsibilities
2. Responsibilities for technical data and information use and maintenance activities are designated to staff in accordance with approved systems framework, organisational policy and the competency of individual staff
3. System operational rules are devised in compliance with approved systems framework
4. Resources for approved budget period are allocated in accordance with policy and strategic plan
5. Develop key performance indicators for technical data management activities
6. Measurable performance indicators are developed for technical data management activities in accordance with authorised systems
7. Individual personnel/organisational unit data management responsibilities are identified and documented
8. Acceptable range of variation for compliance is determined based on data management responsibilities, applicable data management systems and organisational risk management analysis
9. Develop monitoring methodology
10. Methodology for monitoring technical data management systems rules, standards and procedures is developed based on authorised systems
11. Timeframes involved, means of surveillance and forms of reporting are included in methodology developed
12. Methodology, performance criteria and range of variation from standards and rules are submitted to appropriate authority for approval
13. Monitor a technical data management system
14. Monitoring is undertaken in accordance with approved timeframes and frequency
15. Staff being monitored are notified in accordance with organisational policy and guidelines
16. Variation from data management systems framework, rule, standards and procedures that exceed the agreed limit is noted and details of the situation are recorded
17. Reports relating to technical data and information use and maintenance are provided to appropriate authority in the required format and at the required intervals
18. Identify and respond to problems and changes
19. Problems and changes requiring a systematic response are identified from monitoring reports and external events
20. Recommendations are made for revisions to systems, procedures, and strategic plans in response to identified variations, changes and problems
21. Amendments to systems are devised and implementation is planned, in response to problems and changes that require a systemic response
22. Recommendations for systems amendments and the planning and implementation required are prepared, and approval is sought from appropriate authority
23. Procedures for using technical data and information systems, and subsequent alterations and amendments to the procedures are authorised, ensuring that performance indicator parameters and access rules are adhered to
24. Designate technical data and information creation and capture responsibilities
25. Responsibilities for technical data and information creation and capture activities are designated to staff in accordance with organisational policy
26. Technical data and information creation and capture performance targets are set within the parameters of the technical data management plan
27. Resources for the budget period are allocated in accordance with organisational policy and strategic plan

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

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Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing data and information applying knowledge of technical data and information plans to assist work and to guide problem solving applying relevant implementation processes applying technical data and information, and project management knowledge to technical data and information systems consulting and negotiating effectively with internal and external key stakeholders and resolving potential areas of conflict or concern to ensure overall technical data and information systems objectives are achieved displaying resilience by continuing to move forward despite criticism or setbacks identifying the relationship between organisational goals and recognising how own work contributes to achieving these goals implementing processes to enable new technical data and information systems requirements to be effectively transitioned across the life cycle ‒ including integrated logistics support considerations, environmental, sustainability issues, and validation and verification activities monitoring and reporting on implementation processes monitoring processes to ensure technical data and information systems continue to enable operational requirements to be attained ‒ this may include performance metrics.

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Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

data management, standards, principles, processes and functional requirements details of the technical regulatory framework, organisational engineering management plans and technical data management plan established communication channels and protocols organisational data management systems organisational functions, structure and culture organisational policy, strategies and procedures organisational rules for capturing, accessing, using and maintaining technical data and information organisational technical classification scheme and language own role in relation to wider organisational or project context problem identification and resolution procedures for recording, reporting and maintaining workplace records and information quality assurance principles and processes technical expertise required for the job/function workflow and business process re-engineering principles and practices.

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