Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

ICPPRN389 Mapping and Delivery Guide
Manage digital files

Version 1.0
Issue Date: April 2024


Qualification -
Unit of Competency ICPPRN389 - Manage digital files
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to store and retrieve electronic files for efficient access.It applies to individuals who work under limited supervision in the application of digital file management.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the printing field of work and include access to:

special purpose tools, equipment and materials

high-end computers

network hard drives

external hard drives

DVDs

BluRay discs.

Assessors must satisfy NVR/AQTF assessor requirements.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Save digital files
  • Logical digital file system of folders and sub-folders is created and files are named using enterprise format
  • Files are saved using appropriate format into digital file system
  • Version control is used to ensure the most recent files can be accessed
       
Element: Retrieve and manage digital files
  • Required files are retrieved and opened from digital file system
  • Computer search functions are used to find incorrectly stored files
  • Files are sent to required location and any naming errors are amended
       
Element: Archive digital files
  • Archive system is created according to enterprise protocols
  • Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event
  • Files are retrieved from archive system
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Save digital files

1.1 Logical digital file system of folders and sub-folders is created and files are named using enterprise format

1.2 Files are saved using appropriate format into digital file system

1.3 Version control is used to ensure the most recent files can be accessed

2. Retrieve and manage digital files

2.1 Required files are retrieved and opened from digital file system

2.2 Computer search functions are used to find incorrectly stored files

2.3 Files are sent to required location and any naming errors are amended

3. Archive digital files

3.1 Archive system is created according to enterprise protocols

3.2 Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event

3.3 Files are retrieved from archive system

Evidence of the ability to:

store, retrieve and archive various file types

find and use information relevant to the task from a variety of information sources.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

list work health and safety (WHS) factors for using a computer

point out the location of manuals, safety and other documentation relevant to digital file management procedures and discuss the contained information

explain elementary computer operating system functions

discuss file hierarchy

outline advantages and disadvantages of different file systems

explain file size and how it impacts on hard drive space

identify different file types and how this relates to file size

explain how to rename a file

outline version control procedures

discuss operating systems’ search function

explain backup processes

outline how to achieve different formats.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Save digital files

1.1 Logical digital file system of folders and sub-folders is created and files are named using enterprise format

1.2 Files are saved using appropriate format into digital file system

1.3 Version control is used to ensure the most recent files can be accessed

2. Retrieve and manage digital files

2.1 Required files are retrieved and opened from digital file system

2.2 Computer search functions are used to find incorrectly stored files

2.3 Files are sent to required location and any naming errors are amended

3. Archive digital files

3.1 Archive system is created according to enterprise protocols

3.2 Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event

3.3 Files are retrieved from archive system

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Logical digital file system of folders and sub-folders is created and files are named using enterprise format 
Files are saved using appropriate format into digital file system 
Version control is used to ensure the most recent files can be accessed 
Required files are retrieved and opened from digital file system 
Computer search functions are used to find incorrectly stored files 
Files are sent to required location and any naming errors are amended 
Archive system is created according to enterprise protocols 
Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event 
Files are retrieved from archive system 

Forms

Assessment Cover Sheet

ICPPRN389 - Manage digital files
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

ICPPRN389 - Manage digital files

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: