Application
This unit describes skills and knowledge required to perform the activities associated with the administrative aspects of a project, such as measurement, monitoring, reporting, and winding up the project on completion.
It applies to individuals who work under the supervision of an experienced project manager.
It does not apply to project managers or specialist project managers. For specialist project managers, the units of competency in the Project Management competency field are applicable.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1 Plan project administration | 1.1 Identify and record the purpose, scope and objectives of project 1.2 Develop project plans identifying project activities and key administrative milestones and timelines in accordance with the requirements of the project brief/contract and in consultation with stakeholders 1.3 Identify and address factors that affect timeframes in project planning to ensure timeframes are realistic and achievable 1.4 Link project budgets to key outcomes within projects and incorporate reporting mechanisms to ensure payments are made/received as outcomes are achieved 1.5 Identify monitoring and reporting arrangements for project activities and budgets within project plans in accordance with organisational, statutory and auditing requirements |
2 Coordinate project administration | 2.1 Allocate and monitor tasks and resources in accordance with project requirements 2.2 Detail project expenditure in financial control systems, and monitor against project budgets in accordance with project plan 2.3 Monitor project timeframes and milestones and report to designated person/s in accordance with organisational requirements 2.4 Maintain project records in accordance with project and organisational requirements |
3 Finalise and review project administration | 3.1 Identify and complete procedures for winding up projects in accordance with statutory, organisational and auditing requirements 3.2 Review project administration against project plan, measure outcomes, and report on outcomes in accordance with organisational and task requirements |
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.1-1.5, 2.2, 2.3, 3.1, 3.2 | Identifies and interprets complex and non-complex information from organisational and regulatory documents |
Writing | 1.2, 1.4, 2.2, 3.1, 3.2 | Develops documentation using appropriate structure, accurate spelling, grammar and punctuation Addresses the context, purpose and audience when generating a range of texts |
Oral Communication | 1.2 | Engages in discussions using appropriate pitch, volume, intonation and vocabulary appropriate for the audience Listens closely and asks questions to clarify understanding |
Numeracy | 1.2-1.5, 2.2, 2.3, 3.1, 3.2 | Extracts, interprets and comprehends mathematical information embedded in documents Performs calculations necessary to estimate timeframes and monitor progress against predetermined budgets |
Navigate the world of work | 1.5, 2.3, 2.4, 3.1, 3.2 | Recognises and responds to both explicit and implicit organisational procedures and protocols and legislative/regulatory requirements |
Interact with others | 1.2, 2.1, 2.3 | Selects the appropriate form, channel and mode of communication for a specific purpose relevant to own role Collaborates and cooperates with others to achieve joint outcomes |
Get the work done | 1.1-1.5, 2.1, 2.3, 2.4, 3.2 | Applies formal processes when planning complex tasks, producing plans with logically sequenced steps, reflecting an awareness of time constraints Monitors progress of plans and makes adjustments, if necessary Makes a range of decisions in different contexts, taking a range of constraints into account Utilises a range of features within digital applications to improve personal productivity, optimising software functions for specific purposes |
Sectors
Administration – General Administration