Application
This unit describes the skills and knowledge required to design and produce desktop published documents.
It applies to individuals who work in a range of environments, which may include providing administrative support within an enterprise, or who may be technical or knowledge experts responsible for production of their own documents.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Prepare to produce desktop published documents | 1.1 Use safe work practices including addressing ergonomic requirements and using work organisation strategies 1.2 Use energy and resource conservation techniques 1.3 Identify document purpose, audience and presentation requirements, and clarify with relevant personnel as required 1.4 Identify organisational and task requirements for desktop published documents to ensure consistency of style and image |
2. Set up desktop published document | 2.1 Design content structure and layout to ensure information and graphics are arranged according to related topics and in logical sequences 2.2 Select appropriate formatting and create templates or master pages to ensure consistency of design and layout 2.3 Confirm layout with appropriate person |
3. Create desktop published document | 3.1 Prepare, format and enter required text 3.2 Import text from other applications and resolve any formatting issues 3.3 Scan or import graphics from other applications and resolve any formatting issues 3.4 Arrange text and graphics according to organisational and task requirements |
4. Finalise desktop published document | 4.1 Review text for possible errors and omissions, and resolve any issues 4.2 Check page order, structure and linkages 4.3 Produce completed document in required format 4.4 Name and store text documents, in accordance with organisational requirements and exit application without information loss/damage 4.5 Prepare text documents within designated timelines and organisational requirements for speed and accuracy 4.6 Use manuals, user documentation and online help to overcome problems with document design and production |
Evidence of Performance
Evidence of the ability to:
follow organisational and safe work practices including:
ergonomic requirements
energy and resource conservation techniques
adhere to organisational requirements by:
ensuring consistency of style and image
logically sequencing data
producing documents within designated timelines
naming and storing documents
adhere to task requirements when producing documents including:
applying consistent formatting
using appropriate templates and master pages
using correct layouts
resolve any issues including:
formatting issues
errors and omissions
problems with design or production
use appropriate data storage options
apply knowledge of functions and features of contemporary computer applications
communicate with relevant personal.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Evidence of Knowledge
To complete the unit requirements safely and effectively, the individual must:
identify energy and resource conservation techniques
outline organisational requirements for ergonomics, work periods and breaks
describe contents and purpose of organisational style guides
explain purposes, uses and functions of desktop publishing software
outline various formatting styles and their effect on formatting, readability and appearance of documents.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the information and communications technology – IT use field of work and include access to:
organisational policies and procedures
relevant workplace documentation and resources
industry software packages and user instructions.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.3, 1.4, 3.3, 3.4, 4.1, 4.2, 4.6 | Recognises and interprets diagrammatical and textual information from a range of sources to determine and adhere to requirements Applies strategies to self-correct and verify clarity and conformity of information |
Writing | 2.1, 2.2, 3.1-3.4, 4.1-4.3, 4.5 | Enters and amends routine data using a format appropriate to requirements Develops documents using required format, accurate spelling and grammar, and organises content to support purpose and audience of material, using clear and logical language |
Oral Communication | 1.3, 2.3 | Confirms requirements with relevant personnel using specific terminology and listening and questioning techniques to confirm understanding |
Navigate the world of work | 1.3, 1.4, 2.1, 2.2, 3.4, 4.3-4.5 | Recognises and follows explicit and implicit protocols and meets expectations associated with own role |
Interact with others | 1.3, 2.3 | Collaborates with others to achieve joint outcomes |
Get the work done | 2.1, 2.2, 3.1-3.4, 4.1-4.6 | Recognises and responds to routine problems in context of own work Uses advanced features within applications to access, store, organise data and perform routine and complex work tasks |
Sectors
Information and Communications Technology – IT Use