Application
This unit describes the skills and knowledge required to conduct international purchasing.
This includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier. It also covers arranging importation of the goods, satisfying regulatory requirements, arranging required payments and ensuring all contractual obligations are met.
It applies to individuals who conduct international purchasing of specified goods within organisation policies and procedures and regulatory frameworks. Individuals undertaking this unit are typically purchasing in accordance with an organisation’s international purchasing guidelines and work under minimal supervision of a senior purchasing manager or in consultation with senior management.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Source international suppliers | 1.1 Identify goods to be purchased internationally 1.2 Research potential sources of supply from relevant information sources 1.3 Examine market structures for proposed purchases 1.4 Determine regulations governing international purchasing 1.5 Identify potential sources of supply from research 1.6 Seek assistance and clarification as required on which organisation procedures, policies and regulations govern the international purchasing of specified goods 1.7 Apply organisation procedures, policies and regulations governing the international purchasing of specified goods |
2. Prepare invitations to offer for imported goods | 2.1 Obtain and clarify specifications of requirements for international purchasing of specified goods from relevant personnel as required 2.2 Select purchasing strategy most appropriate to the proposed purchase 2.3 Develop and document invitations to offer 2.4 Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods 2.5 Develop, document and obtain approval for criteria for evaluating offers 2.6 Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel |
3. Prepare recommendations in response to offers | 3.1 Receive offer documents from suppliers 3.2 Assess offer documents against documented criteria and requirements of purchasing strategies 3.3 Seek further information from suppliers, as required, to clarify offers 3.4 Evaluate offers against purchasing criteria 3.5 Select preferred offer and make recommendation for approval to relevant personnel 3.6 Obtain approval for recommended offers |
4. Action successful offers | 4.1 Draft contract with successful supplier 4.2 Access legal expertise to ensure legality of contract agreements 4.3 Issue contract in accordance with received approval 4.4 Inform unsuccessful offers of outcome of evaluation process |
5. Arrange importation of goods | 5.1 Assess risks in ownership and transport of goods from point of delivery to final destination 5.2 Arrange relevant insurance cover 5.3 Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store 5.4 Satisfy statutory and regulatory requirements including fumigation and export/import controls 5.5 Ensure supply and logistics channels are managed, to achieve delivery of goods satisfactorily and within designated timelines |
6. Arrange provision of foreign currency payments | 6.1 Obtain advice on payment strategy to be followed 6.2 Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice 6.3 Authorise payments at appropriate times |
7. Ensure all contractual obligations are satisfied | 7.1 Ensure that actions are taken to rectify any non-compliance with contractual conditions and specifications |
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.1-1.7, 2.1, 2.4, 3.2, 3.4, 4.2, 5.1 | Gathers and analyses textual information from a range of sources and identifies relevant key information for work requirements |
Writing | 2.3, 2.5, 2.6, 3.3, 3.4, 3.5, 3.6, 4.1, 4.2, 4.3, 4.4, 5.1, 5.3, 6.1, 6.2, 6.3 | Develops clear workplace documents appropriate to audience and context Completes authorisations according to requirements |
Oral Communication | 1.6, 2.1, 2.5, 3.3, 3.6, 4.2, 5.3, 6.1 | Uses clear language and appropriate features to provide information to a variety of individuals Uses active listening and questioning techniques to convey and clarify information |
Numeracy | 2.1, 3.4, 5.2, 6.2, 6.3 | Interprets numerical data to determine purchasing, insurance and foreign currency requirements |
Navigate the world of work | 1.4, 1.6, 1.7, 2.1, 2.2, 2.4, 4.2, 5.4, 7.1 | Recognises and considers the implications of legal and regulatory responsibilities on own work Adheres to implicit and explicit organisational procedures and policies, seeking advice from others if necessary |
Interact with others | 1.6, 2.1, 2.5, 2.6, 3.3, 3.5, 3.6, 4.1, 4.2, 5.3, 6.1 | Selects the appropriate form, channel and mode of communication for a specific purpose relevant to own role |
Get the work done | 1.1, 1.5, 2.2, 2.3, 2.5, 2.6, 3.1, 3.2, 3.4, 3.5, 5.1, 5.2, 5.5, 6.1, 6.3, 7.1 | Takes responsibility for systematically planning, sequencing and prioritising tasks according to agreed timelines Uses systematic processes to gather and analyse information required to make decisions |
Sectors
Administration – Purchasing and Contracting