Application
This unit describes the skills and knowledge required to monitor and document changes to the particular context or environment in which specific records were or are created, and in which they are used and maintained.
It applies to individuals who use specialist knowledge and research and analytical skills to maintain up to date records and systems for tracking changes to business operations. The individual may have responsibility for a team or sole responsibility for their work within the business system.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Identify the context of the organisation | 1.1 Determine and document the nature of the organisation and its jurisdiction 1.2 Establish regulatory framework specific to the organisation |
2. Establish accountability requirements for creators of records | 2.1 Identify creators of records by establishing all parts of the organisation which create records 2.2 Determine and document accountability requirements and functional responsibilities of the creators of records 2.3 Verify and document authentic sources used in the research, in accordance with organisational and external standards |
3. Identify contextual changes over time | 3.1 Map the functions generating the records and the regulatory framework governing them, to the organisational structures 3.2 Identify and document changes to the administrative and functional context over time |
4. Monitor changes to organisational structures, functions and responsibilities | 4.1 Monitor changes which impact on organisational structures 4.2 Review and update documentation in light of identified changes |
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.1, 1.2, 2.1, 2.2, 2.3, 3.1, 3.2, 4.2 | Critically analyses, extracts and consolidates complex information to determine organisational requirements from a range of sources |
Writing | 1.1, 2.2, 2.3, 3.1, 3.2, 4.2 | Produces accurate and logically structured documentation using grammatical structures, language, terminology and concepts appropriate for audience |
Navigate the world of work | 1.2, 2.3, 3.1 | Monitors adherence to relevant organisational policies, legislative and regulatory requirements Considers own role in terms of its contribution to broader goals of the work environment |
Get the work done | 1.1, 2.1, 2.2, 3.1, 3.2, 4.1 | Develops plans to manage relatively complex, non-routine tasks with an awareness of how they contribute to longer term operational and strategic goals Makes a range of critical and non-critical decision in relatively complex situations, taking a range of factors into account Recognises and addresses some unfamiliar problems of increasing complexity within own scope |
Sectors
Knowledge Management – Recordkeeping