Undertake administrative work

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver CHCADMIN403D, 'Undertake administrative work'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Undertake administrative work' on fishpond.com.au. This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to ntisthis.com for every purchase, so go nuts :)

Elements and Performance Criteria



1. Maintain accounts

1.1 Prepare and present accounts in accordance with organisation procedures and timeframes, as required

1.2 Implement purchasing procedures in accordance with organisation procedures

1.3 Provide receipts to account for any expenditure

1.4 Routinely monitor expenditure and income against budgets where applicable

1.5 Maintain accurate records and provide to relevant people as required

1.6 Report any discrepancies in accounting records in accordance with organisation procedures

2. Participate in budgeting processes

2.1 Where required, assemble and provide information and advice to facilitate budget and resource planning

2.2 Ensure all required record-keeping is accurate and up to date to maintain the integrity of budget and resource planning procedures

2.3 Develop any suggested variations to the budget and provide to relevant people

3. Operate equipment

3.1 Select equipment appropriate to the task and utilise according to organisation procedures and manufacturer's guidelines

3.2 Deal with equipment faults in accordance with organisation procedures

3.3 Seek and undertake training to use equipment as necessary

4. Maintain equipment

4.1 Follow manufacturer's guidelines and supplier's instructions when maintaining equipment

4.2 Identify necessary maintenance action and take appropriate action

4.3 identify, report and address security and safety implications of equipment faults

4.4 Ensure repairs are undertaken within authorised procedures

5. Monitor equipment use and needs

5.1 Ensure record maintenance and storage is up to date and accurate and enables ready access by appropriate personnel

5.2 Use information on equipment needs for resource planning

5.3 Monitor the use of stores and equipment, and where appropriate, arrange for replacements

5.4 Ensure purchases made reflect consideration of economical and effective choices of equipment and suppliers

5.5 Ensure purchasing and replacement procedures are consistent with relevant budgetary and organisation guidelines

5.6 Maintain all records as appropriate

Qualifications and Skillsets

CHCADMIN403D appears in the following qualifications:

  • CHC40108 - Certificate IV in Aged Care
  • CHC40208 - Certificate IV in Home and Community Care
  • CHC40708 - Certificate IV in Community Services Work
  • CHC40908 - Certificate IV in Social Housing
  • CHC30708 - Certificate III in Children's Services
  • CHC50708 - Diploma of Community Development