Plan and manage film and media pre-production Evidence Guide

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Evidence Guide: CUFPPM601A - Plan and manage film and media pre-production

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

CUFPPM601A - Plan and manage film and media pre-production

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm scope of productions

Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase
Break down scripts scene by scene to establish detailed resource requirements
From script breakdowns, identify issues that have budget or shooting implications
Prepare preliminary overall and pre-production schedules
Prepare preliminary shooting schedule to confirm that length of shoot allowed in budget is accurate

Consult with producer or director to clarify production expectations based on negotiations or decisions made during the development phase

Completed
Date:

Teacher:

Evidence:

Break down scripts scene by scene to establish detailed resource requirements

Completed
Date:

Teacher:

Evidence:

From script breakdowns, identify issues that have budget or shooting implications

Completed
Date:

Teacher:

Evidence:

Prepare preliminary overall and pre-production schedules

Completed
Date:

Teacher:

Evidence:

Prepare preliminary shooting schedule to confirm that length of shoot allowed in budget is accurate

Completed
Date:

Teacher:

Evidence:

Finalise budgets

Establish cost and availability of required resources from reliable suppliers and information sources, taking into account relevant considerations
Re-time scripts to help prepare accurate estimates of production times and to identify whether scripts need pruning to meet budget constraints.
Liaise with relevant colleagues to clarify requirements, roles and responsibilities in different production and post-production areas
Identify potential problems with conflicting production requirements, and take appropriate action to resolve
Present cost estimates to relevant colleagues for discussion and negotiate changes and compromises as required
Compile final resource schedule, including adequate contingency plans
Ensure budgets reflect realistic achievement of creative and technical production requirements, availability of resources and personnel requirements

Establish cost and availability of required resources from reliable suppliers and information sources, taking into account relevant considerations

Completed
Date:

Teacher:

Evidence:

Re-time scripts to help prepare accurate estimates of production times and to identify whether scripts need pruning to meet budget constraints.

Completed
Date:

Teacher:

Evidence:

Liaise with relevant colleagues to clarify requirements, roles and responsibilities in different production and post-production areas

Completed
Date:

Teacher:

Evidence:

Identify potential problems with conflicting production requirements, and take appropriate action to resolve

Completed
Date:

Teacher:

Evidence:

Present cost estimates to relevant colleagues for discussion and negotiate changes and compromises as required

Completed
Date:

Teacher:

Evidence:

Compile final resource schedule, including adequate contingency plans

Completed
Date:

Teacher:

Evidence:

Ensure budgets reflect realistic achievement of creative and technical production requirements, availability of resources and personnel requirements

Completed
Date:

Teacher:

Evidence:

Manage pre-production

Oversee establishment of a production office, ensuring that it is fully operational for the start of pre-production activities
Meet regularly with heads of departments to monitor expenditure against budget estimates, taking action as required to keep overall expenditure within budget
Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes
Set up the financial organisation of the production and processes for reporting against budgets
Ensure that all arrangements for access to locations are completed correctly
Organise publicity and press briefings as required
Commission safety reports from approved safety consultants and circulate reports to relevant organisations and personnel
Oversee pre-production activities of all departments, providing guidance and assistance as required
Finalise shooting schedules and circulate final production documentation to relevant personnel

Oversee establishment of a production office, ensuring that it is fully operational for the start of pre-production activities

Completed
Date:

Teacher:

Evidence:

Meet regularly with heads of departments to monitor expenditure against budget estimates, taking action as required to keep overall expenditure within budget

Completed
Date:

Teacher:

Evidence:

Circulate scripts to relevant personnel and establish and monitor the process for communicating script changes

Completed
Date:

Teacher:

Evidence:

Set up the financial organisation of the production and processes for reporting against budgets

Completed
Date:

Teacher:

Evidence:

Ensure that all arrangements for access to locations are completed correctly

Completed
Date:

Teacher:

Evidence:

Organise publicity and press briefings as required

Completed
Date:

Teacher:

Evidence:

Commission safety reports from approved safety consultants and circulate reports to relevant organisations and personnel

Completed
Date:

Teacher:

Evidence:

Oversee pre-production activities of all departments, providing guidance and assistance as required

Completed
Date:

Teacher:

Evidence:

Finalise shooting schedules and circulate final production documentation to relevant personnel

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide


The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the following is essential: detailed resource schedules based on a thorough analysis of scripts ability to negotiate with production and design teams to develop workable resource plans development of production budgets that take account of all aspects of productions.
Context of and specific resources for assessment	Assessment must ensure: practical demonstration of skills through the development of resource schedules for a range of film and media productions development of resource schedules and budgets within commercially realistic time constraints involvement of and interaction with production and design teams to reflect the communication and negotiation aspects of the unit access to appropriate learning and assessment support when required use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance review of pre-production documentation prepared by the candidate discussion with the candidate about the management of the pre-production process, challenges faced and how these were addressed written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit.
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBFIM501A Manage budgets and financial plans BSBMGT502B Manage people performance BSBPMG510A Manage projects CUFPPM602A Plan and manage film and media post-production.

Required Skills and Knowledge

Required skills

effective communication, literacy and teamwork skills sufficient to:

interact with people with diverse interests and needs

show strong leadership qualities and work closely with team members

conduct negotiations with a wide range of production personnel and external suppliers and service providers

coordinate production meetings and brief personnel to achieve required outcomes

generate and distribute workplace documentation and reports

well-developed planning and analytical skills sufficient to:

analyse scripts

prepare complex schedules

develop budgets

monitor and report on expenditure against budgets

coordinate all pre-production activities

well-developed project management skills covering both physical and human resources

ability to address and solve problems and challenges in a timely and collaborative manner

self-management skills sufficient to:

work under pressure

provide appropriate and timely pre-production documentation

meet pre-production deadlines

initiative and flexibility when responding to unexpected changes in the pre-production schedule or process

numeracy skills sufficient to develop and adjust budgets and cost estimates

Required knowledge

meeting procedures and protocols as they relate to pre-production operations

duty of care to colleagues and general public

OHS and public safety legislation and regulations as they apply to film and television productions

industry knowledge, including:

roles and responsibilities of personnel in the film and television production industry

current industry practices, e.g. industrial awards, enterprise agreements, workers' compensation, contracts and safety codes

artistic and technical elements of film and television productions

sources of products, supplies and equipment

impact of technology on production and post-production operations

phases and practices in the pre-production process, including problems and challenges that arise

well-developed understanding of:

administrative procedures associated with managing pre-production activities

content, format and timing of different types of documentation developed and distributed by production managers

costing techniques for different types of production resources sufficient to develop and monitor budgets

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Production expectations may include:	cast and crew preferences completion guarantor delivery schedule distribution preferences insurer post-production preferences start date.
Resource requirements may include:	administrative art and construction, e.g. sets, props and scenic art background action cast catering costume director's requirements film and video stock and other consumables locations pre- or post-production facilities studio technical elements, such as: lighting cameras and camera supports sound audiovisual.
Issues that have budget or shooting implications may include:	action sequences and special effects requiring specialist equipment or vehicles, e.g. helicopters, boats and underwater gear general cast configuration, e.g.: number of speaking roles extras children nature of locations, including: travel and transport costs specific personnel requirements, e.g. security, traffic control and police assistance number of night shoots scripted activities that require specialised crew, e.g. stunt personnel, armourers, animals and handlers.
Relevant considerations may include:	amount of time in rehearsal amount of time on location or in studio artistic/creative issues budget consumables equipment resources fees human resources schedule and timetable travel and transport costs.
Production times may include:	post-production time pre-production time shooting time for each scene shooting time for entire shoot time scheduled for specialist personnel time spent in studio time spent on location.
Relevant colleagues may include:	art department personnel cast choreographers costume and wardrobe personnel crew members designers directors heads of departments post-production personnel producers safety personnel script supervisors scriptwriters stage managers.
Relevant organisations and personnel may include:	completion guarantor heads of departments insurers investors Media, Entertainment and Arts Alliance (MEAA) Screen Producers Association of Australia (SPAA).
Production documentation may include:	call sheets cast lists crew lists location lists safety reports script amendments shooting schedules.

NTISthis.com

Evidence Guide: CUFPPM601A - Plan and manage film and media pre-production

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

CUFPPM601A - Plan and manage film and media pre-production

Confirm scope of productions

Finalise budgets

Manage pre-production

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _