Maintain financial records

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBFIA301A, 'Maintain financial records'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Maintain financial records' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Maintain daily financial records

1.1. Correctly maintain daily financial records and in accordance with organisational requirements for accounting purposes

1.2. Identify and rectify or refer discrepancies or errors in documentation or transactions to designated persons in accordance with organisational requirements

1.3. Accurately credit and debit transactions and promptly enter into journals in accordance with organisational requirements

2. Maintain general ledger

2.1. Maintain general ledger in accordance with organisational requirements

2.2. Post transactions into general ledger in accordance with organisational reporting requirements

2.3. Reconcile systems for accounts payable and receivable with general ledger

2.4. Accurately prepare trial balance from general ledger in accordance with organisational requirements

3. Monitor cash control

3.1. Ensure cash flow is accurately accounted for in accordance with organisational requirements

3.2. Make and receive payments in accordance with organisational requirements

3.3. Collect or follow-up outstanding accounts within designated time lines

3.4. Check payment documentation for accuracy of information and despatch to creditors within designated time line

Qualifications and Skillsets

BSBFIA301A appears in the following qualifications:

  • PRM30509 - Certificate III in Asset Maintenance (Waste Management)
  • LMF32009 - Certificate III in Kitchens and Bathrooms (Client Services)
  • FNS41110 - Certificate IV in Financial Markets Operations
  • FNS30410 - Certificate III in Mercantile Agents
  • SFL30110 - Certificate III in Floristry
  • SFL40110 - Certificate IV in Floristry
  • SIS30510 - Certificate III in Sport and Recreation
  • CPP30311 - Certificate III in Property Services (Operations)
  • AUR20105 - Certificate II in Automotive Administration
  • AUR21105 - Certificate II in Automotive Sales
  • AUR30105 - Certificate III in Automotive Administration
  • AUR31005 - Certificate III in Automotive Sales
  • BSB30307 - Certificate III in Micro Business Operations
  • BSB30807 - Certificate III in Recordkeeping
  • BSB30110 - Certificate III in Business
  • BSB30707 - Certificate III in Occupational Health and Safety
  • BSB30407 - Certificate III in Business Administration
  • BSB30607 - Certificate III in International Trade
  • BSB30507 - Certificate III in Business Administration(International Education)
  • BSB31107 - Certificate III in Business Administration (Medical)
  • BSB30907 - Certificate III in Business Administration (Education)
  • BSB31007 - Certificate III in Business Administration (Legal)
  • SIF30108 - Certificate III in Cemetery and Crematorium Operations
  • PSP30604 - Certificate III in Government (School Support Services)
  • PSP30704 - Certificate III in School Support Services
  • FPI30605 - Certificate III in Timber Merchandising
  • CUS30309 - Certificate III in Music Business
  • AHC30110 - Certificate III in Agriculture
  • SIT30607 - Certificate III in Events
  • SFI30211 - Certificate III in Fishing Operations
  • SFI30611 - Certificate III in Seafood Industry (Sales and Distribution)
  • SFI30111 - Certificate III in Aquaculture
  • SFI30511 - Certificate III in Seafood Processing
  • SFI30311 - Certificate III in Seafood Industry (Environmental Management Support)
  • HLT50507 - Diploma of Dental Technology
  • HLT32907 - Certificate III in Health Administration
  • HLT60407 - Advanced Diploma of Dental Prosthetics
  • HLT43007 - Certificate IV in Dental Assisting
  • RGR30308 - Certificate III in Racing Services (Racing Administration)
  • CUF20107 - Certificate II in Creative Industries (Media)
  • CUF40107 - Certificate IV in Screen and Media
  • CUF30107 - Certificate III in Media